Event Planning Timeline printable pdf download

Event Planning Timeline

Event Planning Timeline & Checklist

Task

Completed

6 to 12 Months Prior to your Event

Determine event purpose

Before going any further, you should be able to explain WHY you’re having this

event and what you hope to accomplish through the event.

Point Person Assigned

Select a point person to manage event details on behalf of your department.

Budget Availability

Determine your total budget available for the event.

Event Date

Investigate available dates that work for the college and for your

department/attendees by contacting the Event & Conference Planning Department.

NOTES:

1. PLEASE do not select and/or advertise a date for your event until you have confirmed with Event &

Conference Planning that the date is available and that you have space reserved.

2. Please remember to consider the Weekend College schedule when considering possible dates for

your event, especially if you anticipate guests coming from off-campus. Parking is at a premium on

WEC weekends, and we have little availability for additional guests to park. Please be mindful of this

when selecting possible dates.

Submit the Event Request Form

Submit an Event Request Form to Event & Conference Planning to request your

desired date.

LINK TO FORM HERE.

Get a planner assigned by calling 612.330.1107 with your event details.

Meet with your Assigned Planner

Set up a meeting with your assigned planner, who will work with you throughout the

entire process.

Finalize Space Reservation

Confirm date availability and get reservation confirmation.

NOTE: We suggest filing the confirmation you receive for your reservation in an event file

for future reference.

Event Planning Timeline