Event Timeline Template
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5Event Timeline Template
Add and Edit this to fit your events. Make one for each event and then use from year to year as possible
4-6 months before event or more depending on size of event
Item
Target Date
Completion Date
Create Event Plan
Who, What, Why, When
•
Goals
•
Connection to Plan of Work
•
Financial Limitations
•
Create a Budget
Budget Tips and Tricks and
•
Things to Consider: Go to
the website
Select Venue
RFP
•
Contract negotiation
•
Signed Contract
•
Book Speakers
Speakers above $600
•
require PSC (Link)
May book before venue, if
•
speaker is more critical than
date or location
Create Preliminary Agenda of
1
Event
Create Sponsor Packages If
needed
Create system for tracking
•
sponsorships
Send Potential Sponsors Materials
Do a run through of selected venue
if you are unfamiliar
2-4 months before event or more depending on size of event
Item
Target Date
Completion Date
Create promotional materials
Build and Open Registration System
Send Promotional materials to
potential participants
Contact caterers or facility to select
menus
Determine AV requirements
Make arrangements with
•
facility or others to ensure
needs are met
Determine Set up requirements
Work with facility or others to
•
ensure needs are met
How do you want the tables
•
and chairs?
What facilitation materials
•
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Parent category: Life