Employee Disciplinary Letter Sample Poor Performance

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Date
Employee Name
Address
Address
Dear _______________________:
This letter communicates my decision concerning the recommendation for
disciplinary action due to your unsatisfactory job performance [grossly inefficient
job performance, or unacceptable personal conduct].
1. On (date), you were given a Written Warning for job performance because
your last three bi-weekly fiscal reports were late and contained numerous errors.
The specific performance issues giving rise to the recommendation for
disciplinary action are:
2. Since the Written Warning, you failed to submit a written proposal for the grant
fund tracking system by the established (date) deadline which was included in
the specifications of your assignment for this proposal. The assignment was
given to you four weeks ago. As of today you have not submitted even the outline
of the proposal.
A pre-disciplinary conference was conducted on (date). Present at the
conference were you, me, and (name) from Human Resources Administration. In
response to the concerns listed above, you discussed the activities you had
undertaken to improve your performance, including registering for a
correspondence course in record keeping.
Despite your efforts, your work continues to be late. Based on my review of all
information available, including your comments (or lack of comments) during the
predisciplinary conference, you will be suspended without pay for one work
week, Monday, (date), through Sunday (date). If after your return to work on
Monday, (date), you do not make the necessary job performance improvements
within the next 30 days we will consider further disciplinary action, up to and
including dismissal. This disciplinary action will remain active in your personnel
file until (not to exceed 12 months).
You have the right to appeal this suspension without pay under the University's
Dispute Resolution and Staff Grievance Procedure. A copy of the Procedure is
enclosed. If you have questions about your appeal rights, call Human Resources
Employee Relations Manager at 334-7226.

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