Sample Proposal Letter Template printable pdf download

Sample Proposal Letter

Header

(This would be your team letterhead with contact information for your client.)

Date

Mr. Ted Quinn

Nonprofit Agency Name

Street Address

Austin, TX 78728

Dear Mr. Quinn:

Our team enjoyed discussing the opportunity to assist Nonprofit Agency in developing a

plan to increase your volunteer productivity. As we agreed, we began work on this project

last week. We are submitting a proposed action plan for your review.

Background

On [date], we met and discussed the recent turnover of volunteers in your San Antonio

region and your recent acquisition of the Corpus Christi/South Texas region. We also

discussed your growing concerns regarding your volunteer recruitment and retention

practices. Increasing your volunteer base will allow Nonprofit Agency to serve more

needy clients throughout South Texas.

Initial research shows you to have one volunteer with seven years and another with three

years of tenure. You also recently "rehired" a volunteer who was previously with you for

three years. You have two new volunteers in your San Antonio region, and have not yet

started seeking volunteers in Corpus Christi.

Your volunteer recruitment practices include a standard newspaper advertisement and

personal interview. You offer a half-day training session for all volunteers. In that half-day

training you also provide literature about your agency and a 3-page "volunteer handbook."

Goals/Objectives

As you requested, our goal will be to develop a plan and present you with a number of

recommendations to increase your volunteer recruitment by 10% and improve your

volunteer retention by 20% within the next year. This plan will be accomplished through

the following steps:

1. An analysis of the volunteer recruitment practices in this area.

2. An analysis of recruitment and retention practices of other non-profit agencies.

3. A survey of current and past volunteers about effectiveness of volunteer training,

handbook, etc.

4. An evaluation of your one-half day training session and the training handbook.

5. A survey of past volunteers to identify reasons for decreased participation.

Sample Proposal Letter Template