Event Planning Checklist
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1
2Event Planning Checklist
Event Planning Assignments
Timeline
Person/s
Task
Responsible
Completed
Confirm event date and time
3-6 months
Develop a budget
3-6 months
Reserve event location
3-6 months
Contact potential sponsors if needed
3-6 months
Identify target audiences to promote
3-6 months
the event
Contact/Confirm speaker if needed
3-6 months
Note: A PowerPoint presentation is
available at
(under “educate your community”)
Copy/Print flyer/poster - template
2-4 months
available at
(under “educate your community”)
Post event in newsletters and/or on
2-4 months
Website
Develop marketing plan
2-4 months
Recruit volunteers to assist with
2-4 months
marketing and assist with event
Draft program agenda
2-3 months
Contact refreshment venues
2 months
Distribute event flyers/posters/mailing
2 months
Develop PR or press kit from materials
2 months
available at
(under “educate your community”)
Rent chairs, tables, projector or other
2 months
equipment if need
Find state approved advance directive
1-2 months
to distribute at event
Finalize presentation if needed
1-2 months
-Edit PowerPoint presentation to
contain your organization’s
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Parent category: Life