Event Planning Checklist (SAMPLE)
Highlight value membership in the League –
Goals of every event/activity:
who & by what date
Welcome all, including non-members –
Increase the visibility/profile of LWV –
who does this & when
who & how
Provide invitations/opportunities to be involved –
Identify and engage new leaders –
who does these, when
who & by what means
Important reminder: We want to be visible all year. But, it may be better to do fewer events and maximize ALL opportunities around them than to do a series of “less intentional” events.
Before the event
At the event
After the event
Have members personally invited
Is the sign-in sheet out?
Have you followed up with the names on the
Is there some “take away” item (e.g., flier about
friends/colleagues to attend?
Have membership ambassadors been
next event, copies of the Voter)?
Have you thanked volunteers?
Is the moderator prepared with an “ASK”?
identified and trained?
Are the membership materials restocked for
Do you have a kit of membership materials
Are the membership ambassadors mingling?
Is there League “signage”?
Did you evaluate how it went – i.e., did we meet
prepared (e.g., a totebag with brochures,
or a group)
sign-in sheets, etc that can go each event)?
Are League members wearing pins?
the goals above?
Have you utilized the League’s vehicles to
Are there membership materials and/or “give and
promote the event (e.g., website, email list,
Can we build on someone else’s efforts (e.g.,
How do we follow up with the allied organization
Is LWV visible (if we are cosponsoring on
another group’s event)?
a standing event)?
to strengthen our relationship with them?
Who would be a good partner to cosponsor
Did we ask key members of the org to join?
Have we made a membership pitch (from podium
(to those org.
Can we advertise our next event through them?
or through materials) that speaks to what the
Who can veradtise our event through their
Did we evaluate how it went?
audience cares about?
Did we offer ways for them to be in relationship
Who else would be interested?
with LWV (e.g., membership, next event)?
goals re: the
Who do we know that can make this happen?
Have you identified who would be the “right”
Did you talk to any press present? (Help develop
Did you send out a follow up press release or
fit (e.g., the reporter who is on this beat) to
relationships by welcoming them too)
letter to the editor?
Was LWV a true part of the focus of the event so
Did you send thank you note to media that
cover the event?
Have you identified the right approach to
that it “has to” get covered by press?
attended? (Again building good relationships).
Do you have stories/quotes ready?
Did you invite media to next event?
engage the reporter (e.g., deskside chat,
Did you take photos of the event?
phone call, fax)?
What alternative media options are there?
Did we get the event listed in the “community
Are there non-print media opportunities?
Who else can you engage in planning this
Can you highlight the personal value in being a
Did you thank League leaders?
League leader – e.g., showcase opportunities, fun,
Did you ask the organizers what else they
Is there someone who can “shadow” the
needed – e.g, training, resources, volunteers?
How can you acknowledge and value League
Did you send on the list of attendees to the
Are there some small tasks to engage some
(Invite to board
Is there someone who can “shadow” those in
Did you observe an area for training, mentoring
potential future leaders?
charge of the event?
or other areas of organizational growth?
Did you note what League members were present
Are there notes/records in place for the next
(and interested in the issue/topic/event)?
leader about this event?
Who else can you invite to this event – i.e. what
Did you follow up with anyone that you invited?