4h Activity Event Planning Checklist Template Page 2

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___ Financial Data
__ Event Budget
___ Risk Management Strategies
__ Completed Health Forms for Each Participant
__ Insurance
__ Accident/Medical Insurance
__ Vehicle Insurance
__ Liability Insurance
__ Certificate of Insurance Secured
__ Emergency Action Plan
__ First Aid Kit Available
__ Emergency Telephone List
__ Availability of Telephone
___ Transportation
__ Mileage Availability
__ Car Pool (check valid drivers license and insurance coverage)
__ Bus (are they on the “Approved Bus Charter List”)
__ Other
___ Adult Supervision/Volunteers/Teachers
__ Volunteer Role Descriptions Created
__ Contacts Completed
__ Extension Volunteer Application Completed
__ Extension Volunteer Application Approved
__ Volunteer Screening Process Completed
__ Volunteer Screening Application Approved
__ Orientation and Training Completed
__ Review Behavioral Guidelines
__ Code of Conduct Developed and Reviewed
__ Appropriate Ratio of Youth and Adults Secured
__ Evaluations Completed
__ Thank You Notes Completed and Sent
___ Participants
__ Role Descriptions Created and Reviewed
__ Review Behavioral Guidelines
__ Review Code of Conduct
__ Completed Informed Consent Forms Returned
__ Media Release Forms Returned
__ Training Provided for Youth Leadership in Activity
__ Training on Safe Use of Equipment Provided

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