8 Week Event Planning Checklist
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1
2EVENT PLANNING CHECKLIST
Action Item
Staff
Planning Notes
Finalize By
Status
Two months before
Secure Location
event
Approach radio
1.5 months before
and TV stations
event
to
sponsor/promote
your event
Finalize date and
1.5 months before
time
event
1.5 months before
Confirm speakers
event
and moderator
One month before
Send out
event
invitations; Track
RSVPs
Confirm logistics,
Two weeks before
room set up and
event
hire vendors or
confirm A/V
room setup
Finalize media
One week before
advisory and
event
news release
with approval
from all parties
One week before
Send out news
advisory
event
One week before
Brief speakers
event
Directly before or
Send out press
after event
release
Follow up with
Directly after event
media on photos
and interview
requests
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Parent category: Life