Sample Minutes printable pdf download

Sample Minutes

Name of Committee

Day & Date

Time

Location

MINUTES

PRESENT: A list of first and last names of all those present at the meeting

REGRETS: A list of first and last names of Committee members who have contacted the Chairman to let them

know that they will be unable to attend the meeting

ABSENT: A list of first and last names of Committee members who DID NOT contact the Chairman to let

them know that they won’t be in attendance

1. CALL TO ORDER/OPENING REMARKS

Time that the Chairperson called the meeting to order.

Any opening remarks from the Chairperson summarize here

2. APPROVAL OF THE MINUTES FROM (DATE) (You need a motion to approve the minutes of the

previous meeting as circulated or a motion to approve the minutes as amended. If any corrections are

needed to the minutes.)

Motion: To approve the minutes of (DATE) as circulated (or AMENDED)

Motion By: Name of person (FIRST & LAST) who made the motion

Seconded By: Name of the person (FIRST & LAST)) who seconded the motion

Carried or Defeated

3. ADDITIONS TO THE AGENDA (If anyone has an item that they would like to be added to the

agenda they would bring it up here and ask the Chair if the item maybe added to the agenda or can be

added to the next meeting’s agenda. See #8 below for added items to current meeting agenda.)

4. APPROVAL OF THE AGENDA

Motion: to approve the agenda as circulated (or AMENDED)

Motion By: name of person (FIRST & LAST) who made the motion

Seconded By: name of person (FIRST & LAST) who made the motion

Carried or Defeated

5. BUSINESS ARISING OUT OF THE PREVIOUS MEETING

a. Outstanding Items from the previous meeting that need to be updated or discussed further

b. Outstanding Items from the previous meeting that need to be updated or discussed further

c. Outstanding Items from the previous meeting that need to be updated or discussed further

Sample Minutes