Business Letter Full Block Format
Heading –
Your Name
Your street address
City, State Zip Code
(comma between city and state, NOT
state and zip code)
(skip one line)
Date
(month capitalized and written out—no slashes)
(skip two lines)
The Inside Address
Name and title of person to whom you are writing
Name of Business/Organization
(if applicable)
Street address
City, State Zip Code
(comma between city and state, NOT
state and zip code)
(skip two lines)
Salutation (Addressed to specific person. Example – Dear
Dr. Evans or To Whom It May Concern…not “Dear Sir”)
Dear _________:
(salutation always followed by a colon (:)
(skip two lines)
Paragraph One
Introduction – reason for writing. Tell reader who you are (i.e.
student at Harkness) and why you are writing (i.e. to express
your opinion on a topic).
Paragraph Two
(skip one line)
Body – additional information. Describe why you believe
what you do (i.e. why you feel compelled to write about
the subject—stem cell research.)
Paragraph Three
(skip one line)
Closing – state appreciation for reader’s time and
consideration, request any necessary follow up actions,
offer a contact (such as your email address or phone
number).
(skip two lines)
Closing
Sincerely,
(capitalize the S, comma always follows the
closing)
Sign your name
(skip four lines)