Business Letter Format Block Form 3
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2Heading
Business Letter Format- Block
Form
(Your address)
Carol Taylor
28251 Clinton Keith
Murrieta, California 92563
Date
14 August 2008
Inside Address (Letter Recipient)
Mrs. Joan Smith
4256 Adams Avenue
San Diego, California 92129
Greeting (To whom you are writing; follow
his/her name with a colon.)
Dear Mrs. Smith:
Ah, business letter format--there are block formats, and
indented formats, and modified block formats . . . and who
knows what others?
To simplify matters, we're demonstrating
the block format on this page, one of the two most common
Body of letter
formats.
For authoritative advice about all the variations,
we highly recommend The Gregg Reference Manual, 9th ed. (New
York: McGraw-Hill, 2001), a great reference tool for workplace
communications.
There seems to be no consensus about such
fine points as whether to skip a line after your return
address and before the date: some guidelines suggest that you
do; others do not.
Let's hope that your business letter
succeeds no matter which choice you make!
If you are using the block form, place your address at
the top, with the left edge of the address aligned with the
left of the page. Skip a line and type the date so that it
lines up underneath your address.
Type the inside address and
salutation flush left; the salutation should be followed by a
colon. For formal letters, avoid abbreviations.
Skip one line between paragraphs.
When you type a business letter in the
block format, be sure that each line is flush to the left.
This letter is
an example of lining up all of your lines to left.
When you type the closing and signature lines, you will also type them so
that they are flush left.
Now doesn't this look professional?
Sincerely yours,
Professional Closing
Signature
Carol Taylor
Type or Print Name Here
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Parent category: Letters