Semiblock Letter Sample printable pdf download

KCI

Reader-Based Writing Style Guide

ETTERS

Semiblock Letter, Standard Punctuation

Semiblock letters have

indented paragraphs. The

, I

CORN

HOLESALE

OODS

return address (if not part of

the letterhead), the date, the

2345 South 1300 East

Salt Lake City, Utah 84105

reference line, the

Telephone (801) 364-5567

October 30, 1995

complimentary closing, and

In reply to: Your Letter

the signature block are right

October 24, 1995

of center. All remaining

CONFIDENTIAL

elements are flush left.

Mr. Fred Tanner

Standard punctuation has

LowPrice Food Stores

Corporate Office

minimal punctuation with a

1823 South 2400 West

West Valley City, UT 84335

colon or comma after the

salutation and a comma after

Dear Mr. Tanner:

the complimentary closing.

SUBJECT: Details of the Spring 1995 Fleur-de-lis Charcoal Program

Letterhead/Return Address—

Thank you for your letter concerning our Spring Fleur-de-lis Charcoal

Program. We are very excited about this program and feel it will provide

Business letterheads provide

many growth opportunities for LowPrice Food Stores throughout the

country. The details of the program are outlined below.

the name, address, and phone

number of the organization

The partnership between Acorn Wholesale Foods and LowPrice

continues to grow and we are delighted with the fine charcoal season we

sending the letter. The

had in 1994. Your sales results mirrored our national figures as Fleur-de-

lis outperformed all other charcoal brands in both units and dollars and

letterhead may also include the

attained a 64% market share. These results are a direct reflection of the

company logo and fax

advertising and merchandising support LowPrice has given Fleur-de-lis,

yet there are still opportunities to further develop our business, especially

number(s). When letterhead

through our Spring Fleur-de-lis Charcoal Program.

stationery is not available, a

Spring Fleur-de-lis Charcoal Program

return address with the same

Early Season Inventory Levels

information that a letterhead

contains is placed immediately

We agreed that adequate early season inventories (e.g., late February,

early March) are critical to a successful year. Our extended dating on all

above the date line in the

orders shipped prior to March 31 provide incentive to display charcoal

prior to those first warm spring days.

letter. In a semiblock letter, the

return address is typed right of

center.

Date Line—The date line is

placed two or three lines below

line. Reference lines are

two or more notations apply to

the letterhead (or as many as six

usually aligned with the date.

a single letter, one appears

lines, if the letter is short). If no

directly below the other.

They can begin with RE or

letterhead is used, the date line

Reference. Sometimes a lead-in

is directly beneath the return

Inside Address—The inside

is needed to clarify the

address. Usually, the date

address appears below the date

reference.

order is month, date, year:

or reference line. It is

July 10, 1995. However, the

consistent with the format,

Special Notations—Special

U.S. Government and many

notations appear two lines

spelling, and punctuation

foreign countries place the day

below the date or reference

shown on the receiving

before the month: 10 July 1995.

line. When an inside address is

organization's letterhead or

Abbreviations should not be

typed return address. Letter

included, the notation appears

used.

between the date or reference

length dictates the number of

line and the inside address.

lines that are inserted between

Reference Line or Block—

Reference lines or blocks are

Capital letters are used to make

the date or reference line and

the note more visible. When

the inside address.

one or two lines below the date

Semiblock Letter Sample

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