Paralegal/secretary Job Description printable pdf download

Job Description

Job Title: Paralegal/Secretary

Location London

Department: Construction

Hours of work: Full time

The Role:

Supporting the Construction team based in our London office. The role will require the applicant to provide a

mixture of administration, secretarial and legal support. The applicant will be required to have excellent IT skills.

Main duties and responsibilities:

Providing legal support to include:



Assisting fee earners generally in responding to correspondence, producing letters, communicating by

phone and email and undertaking tasks on the file – all under supervision;

Assisting fee earners in transactions;

Assisting the fee earners in the preparation and checking of documents;

Carrying out legal research;



Providing administrative support to include:

Utilising outsourced typing service wherever possible, whilst managing urgent/confidential audio typing;

Archiving and file reviews;

Producing documents/letters/emails/memos/power point presentations:

Taking responsibility for collating correspondence and enclosures;

Opening client files following firm procedures;

Responsibility for copying, scanning and faxing required by fee earners, including preparation of large

files, bibles or bundles;

Being responsible for fee earner diary management/event management;

Dealing with and managing incoming telephone calls in a professional and efficient manner;

Responsible for preparing and submitting fee earners' expense claims;

Managing the billing process from beginning to end on behalf of fee earners;

Preparing and collating all materials for seminars and presentations;

Supporting the fee earners in their Business Development activity including pitches, proposals, tenders

and maintaining the Interaction database.

Assist fee earners and Credit Control with client queries regarding outstanding invoices.



Experience:

The successful candidate will have completed the LPC and possess a broad legal understanding.

Interpersonal skills

Administrative skills



Ability

work

proactively

and

flexibly,



Strong

organisational

skills

with

good

individually and as part of a team.

attention to detail.



Well-developed communication skills, both



Conscious of costing issues

written and oral

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Paralegal/secretary Job Description

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