Sample Grant Budget Proposal Page 5

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Budget Explanation
Personnel. The role of coordination, planning, study implementation, and supervision of
data analyses will be taken by the PI. Total expected time devoted to the project will be
one month each year. One graduate student (12 months at .50 FTE – shared between
SHRM and AGL) and one undergraduate student (10 hours/week) will be responsible for
recruiting activities, assisting in data collection, and data coding/entry in each year. The
graduate student will also assist in data analysis tasks, and will be the initial contact
person for participant questions.
Project participant payments. Four focus groups will be conducted in Year 1 of the
project, and one focus group will be conducted in Year 2 of the project. For Study 1, 550
job incumbents participants will receive $50 for each of the two questionnaires (one each
year). For Study 2, 200 retirees will receive $50 for completion of the questionnaire in
Year 1 of the project. This amount has been selected to recognize the 1-2 hour
completion time for the questionnaires, and to provide a reasonable level of
compensation to motivate the potential study participants to agree to enroll in the studies.
Materials and Supplies. Costs associated with this category include duplication of paper
and pencil questionnaire measures, along with miscellaneous consumable office supply
and materials expenses, including media for data backup. Expenses for postage are based
on current USPS first-class rates for a 4oz outgoing mailing and a 3-oz return mailing of
the consent forms and questionnaires, in large (9”x12” envelopes).
Travel. Projected travel expenses include two trips (each) by the PI and Graduate RA to
meet with regional XYZ HR coordinators to introduce the study, and two trips (1 each)
for the PI and Graduate RA to present the results of the research at national professional
conferences. The amounts are estimated to include domestic airfare, lodging, and
government per diem rates for meals.
Indirect Costs. Per SHRM Foundation policy (see SHRM Foundation Research Grant
Announcement), indirect costs have been limited to 15% of the total direct costs less
tuition.
Budget-Example 4:
Total estimated expenses for this proposed research are $31,646.86. These funds will be
used to cover direct out-of-pocket expenses associated with the study, including
questionnaire production, printing, and distribution, participant incentives, and funding
for a research assistant. We have not received any prior funding for this project.
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