Appointment Letter For New Employees (Page 2 of 6) in pdf

Appointment Letter For New Employees Page 2

Process:

Below is a summary of the process to follow when offering employment to a job

candidate. Additional information on “How to Extend an Employment Offer” can be

found on the Onboarding Intranet home page unde the Departments link.. The page

titled “Resources for Hiring Supervisors” provides guidance on the job offer process:

1. Offer employment to the selected candidate – receive verbal acceptance.

2. If employment is contingent upon any post-offer assessment (physical,

psychological, background or drug screen) you may send the candidate a

“conditional employment offer.” See Appendix A.

3. Some candidates may need a written confirmation of employment to facilitate

separation from their current employment. This can be accomplished by sending

an abbreviated offer letter prior to the final more comprehensive offer letter . See

Appendix B.

4. Send New Hire Personnel Action (PA) to DES as soon as you receive a verbal

acceptance to begin the process of getting the new hire on the County’s HRIS

system, and get an employee ID assigned.

5. DES will return the processed hiring PA to the hiring department PA contact via

emailed workflow. The returned PA will contain essential information for the final

employment appointment letter (employee ID; employee group, New Employee

Workshop (NEW) dates, etc.)

6. Hiring department will complete the final appointment letter with the data from the

processed hiring PA. See Appendix C for a sample offer letter. The offer letter

can be sent via email or US mail to the new employee.

7. Send a copy of any appointment letter to DES to be included in the

employee’s personnel file.

INTERNET LINKS

 County Onboarding Site for new employees:

 Benefits Summary Sheets

(

)

 County Ordinance ( )

 Personnel Action Form

( )

Attachments: Sample Final Appointment Letter

Sample Conditional Offer Letter(s)

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Appointment Letter For New Employees Page 2