Appointment Letter For New Employees (Page 5 of 6) in pdf

APPENDIX C

Sample Employment Offer Letter

Send one copy to DES for retention in Personnel File

DATE

NAME

ADDRESS

CITY, STATE ZIP CODE

*may also be sent via email

Dear (NAME):

This will confirm our recent conversation regarding employment with Clackamas County in the

Department of (Department). We are pleased to offer you an appointment as (classification)

beginning (date) with a starting salary of ($______). Please report at (time) to our offices at

(location). We welcome you to our organization and trust that our employment relationship will

be mutually satisfying.

The County has an Onboarding Web Site set up exclusively for new hires. This site will provide

you with valuable information about your employment with Clackamas County. Please take

some time to visit the site at:

Before you begin employment:

As a first step, click on the tab titled “Getting Started” and click on “Self Service.” You can

complete your new hire paperwork, including your I-9, W-4 and direct deposit forms, as well as

enter/verify your personal information. By completing these forms early, we can ensure you are

ready for your first day at work. The “Getting Started” tab will list the items you need to

complete or verify in the Employee Self Service system (ESS)

As you explore the Onboarding Web Site, here are some important pieces of data:



Your employee id is: _______________ (needed to enter the self-service system)





Your initial password to ESS is the year of your birth and the last 4 digits of your social

security number. [For example, if you were born in 1970 and your SSN is 000 00 1234

your password will be 19701234. You will be prompted to change your password upon



your first visit to ESS. Please change it to something you will remember].



Your employment group is: ___________(note if non-represented or union group)

New Employee Workshops

Within the first two months of employment with the County, you will attend two separate New

Employee Workshops (NEW) where you will learn about your benefit package, selected

policies, terms and conditions of employment and about the County in general. You will be

provided paid time away from work duties to attend these orientations.

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