Request For Formal Leave Of Absence Form - California State University Fullerton (Page 16 of 18) in pdf

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PROCEDURES FOR CATASTROPHIC

LEAVE DONATION PROGRAM

ELIGIBILITY TO PARTICIPATE

Any CSU employee who accrues vacation or sick leave credits may voluntarily donate either of those credits to any other CSU employee

on the same campus if the recipient employee has exhausted all accrued leave credits, i.e., sick leave, vacation, and CTO, due to a

catastrophic illness or injury.

CATASTROPHIC ILLNESS

Catastrophic illness or injury is defined as an illness or injury that totally incapacitates an employee. The total donated leave credits shall

normally not exceed an amount necessary to continue the employee for three calendar months calculated from the first day of

catastrophic leave. An additional three-month period may be approved in exceptional cases.

The same definition applies to a catastrophic illness or injury of an incapacitated member of the employee's immediate family if it requires

the employee to take time off for an extended period in order to care for the family member and the employee has exhausted all of his/

her available leave credits. Only donated vacation credits may be used for such family care catastrophic leave. Immediate family member

is defined in the sick leave provisions of the collective bargaining agreement covering the recipient employee.

Donated leave credits may be used to supplement only Industrial Disability Leave, Nonindustrial Disability Leave, or Temporary Disability

payments from the State Compensation Insurance Fund upon the application for these benefit(s) by an eligible employee. An

incapacitated employee may elect to defer a request to participate during a period of Industrial Disability Leave eligibility. The total

amount of leave credits donated and used may not exceed an amount sufficient to ensure the continuance of the employee's regular

monthly rate of compensation for the three calendar months.

HOW TO REQUEST PARTICIPATION IN THE PROGRAM

The employee or his/her designee must request participation in the Catastrophic Leave Credits Program by completing the Request for

Solicitation of Donated Leave Credits (HR 500) from an a Hold Harmless Agreement (HR 501) from available in the Academic Affairs and

Human Resources offices and providing appropriate medical certification. The Employee Relations Designee(s) will determine eligibility.

Employees or their designees refusing to complete and submit these forms will be not authorized to receive catastrophic leave credit

donations.

SOLICITATION OF LEAVE CREDITS

Academic Affairs for Unit 3 and Human Resources for all other collective bargaining units will notify the designated representative that

the request to solicit or receive donated leave credits has been approved or denied. Solicitation an d publication may not begin until

approval has been given. Solicitation and publication will be the sole responsibility of the union or personal friends/acquaintances of the

employee.

DONATION OF LEAVE CREDITS

An employee in bargaining units 1, 8, 10 and 11 (TA's only) may donate a maximum of sixteen (16) hours, employees in bargaining units 3,

4, 2, 5, 6, 7, 9, Confidential (C99), Management Personnel Plan (M80), and Executive (M98) classifications may donate a maximum of forty

(40) hours of leave credits per fiscal year to any one employee or a combination of employees. Leave credits may be donated in

increments of one hour only. Pledged leave credits will be formally transferred to the recipient employee only at the end of the pay

period, and then in chronological order of the dates and times at which they were pledged. In the even that an employee is unable to use

all pledged credits in a pay period, the leave credits which cannot be utilized (i.e., those most recently donated) will not be formally

transferred until the employee can use them.

To donate leave credits, an employee must complete a Catastrophic Leave Donation (HR 502) form and send directly to Payroll. Leave

credits should not be deemed donated until actually transferred by the Payroll Department to the record of the employee receiving the

credits. Donations are irrevocable.

Request For Formal Leave Of Absence Form - California State University Fullerton Page 16