The Request For Proposal Flowchart
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1THE REQUEST FOR PROPOSAL FLOWCHART
1. Project need is
2. Agency prepares
3. For information technology
4. Agency sends
5. For IT
6. Agency and SPB
identified by agency and
specifications and
(IT) procurements, agency
requisition and
procurements, agency
PO collaborate on final
the State Procurement
contractor
prepares and submits an IT
draft Statement of
must obtain IT
RFP development,
Bureau (SPB)
requirements using
procurement request to the
Work (SOW)/RFP
procurement request,
including information
procurement officer (PO)
the RFP Template.
State Information Technology
to SPB.
including SOW,
requests and
is contacted for
Services Division (SITSD).
approval from ITSD
evaluation criteria.
assistance.
before moving forward.
9. SPB PO issues RFP
11. Question
12. The evaluation
10. Pre-
7. Agency
8. SPB finals
by posting it on the
State’s solicitation
proposal
and answer
matrix/scoring guide (based
provides SPB
RFP document
conference if
period for offers.
on stated evaluation
with a list of
for agency
website. Notice is
required.
criteria) is completed prior
vendors.
approval.
generated through the
to PO release of offers to
website and
agency.
automatically sent out to
all registered vendors.
15 a) initial
15 b) clarification
15 c) interviews,
determination of
questions sent out if
demonstrations if
14. Proposals
13. Evaluation
15. Evaluation
responsiveness
required
required
received, inspected by
committee and SPB
committee
SPB PO, and
PO should meet to
meeting(s) are
distributed to
discuss proposal
scheduled. Notice of
evaluation committee.
review and scoring
any meetings is
process.
posted on the
15 e)
completed scoring
15 d) final evaluation
State’s solicitation
matrix and committee
website.
recommendation
submitted to SPB PO for
approval
17. SPB PO sends
16. A completed
18. Agency
19. Contract is
20. Contractor and
21. Agency begins
out Request for
SOW for IT
conducts final
reviewed and signed
agency signatures
contract performance
Documents Notice to
procurements must
contract refinement
off by SPB PO and
are obtained when
monitoring.
highest scoring
get final approval
with offeror if
any Legal and
SPB PO receives
offeror.
from ITSD on
required. SPB PO
Director signatories
required documents
selection of solution.
may be involved in
as necessary. IT
from offeror. Signed
the process.
contracts require
copy of the contract
Chief Information
is sent to SPB.
Officer signature.
Revised 2/13
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Parent category: Business