Event To Do List
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3Event To-Do List
Event Name
Date
Time
# Guests
Related
Contact Person
Director of Development
Department(s)
& Phone Number
Preliminary Details
Audience
Purpose
Desired Location(s)
Reserved? Yes No
Date/Time/Spoke to
Public Traffic? Yes No
Parking Notified? Yes No
Parking
Other Transportation Needs
Date/Time/Spoke to
Resolution?
Budget(s)
Print Materials
Guest List Provided by
RSVP Date
RSVP’s to
Dept RSVP Date
Save The Date Yes No Paper Stock
Designer/Printer
Mailing by
Invitation/Map Yes No Paper Stock
Designer/Printer
Mailing by
Program Yes No Paper Stock
Designer/Printer
Content
Other Print Needs
Catering
Company
Contact Person
Phone
Desired Menu
Tray Passing Yes No
Servers Yes No
Bartender Needed Yes No
Wine Yes No
Beer Yes NoLiquor Yes No
Soda Yes No
Coffee Yes No Punch/Signature Drink Yes No
Water Yes No
(spark/still/bottle)
Other Beverages
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Parent category: Miscellaneous