Memo Template printable pdf download

Memo Template

Company Name

Company Address

Date of Memo

To:

Recipient of Memo

Writer of Memo Writer’s Initials

From:

Subject: Title of Memo in Initial Capitals

Engineers and scientists use memos to make requests, to give announcements, and

sometimes to communicate reports. Memos that make requests or announcements are read

quickly. For such memos, get to the point in the first paragraph—the first sentence, if possible. In

other words, state what you want up front. In the format suggested here, you should single space

your memos and use a serif typeface. Skip a line between paragraphs.

In memos that make requests or announcements, keep the sentence lengths and paragraph

lengths relatively short. Sentences should average fewer than twenty words, and paragraphs

should average fewer than seven lines. Also, keep the total memo length to under one page, if

possible.

Sometimes companies use memos to communicate short reports (two pages or more). For

these types of memos, the format changes. For instance, you often include illustrations, attach

appendices, and break the memo's text into sections. If references arise in the memo, you include

a list at the end. In memos that act as reports, the style changes as well. For instance, the

sentences and paragraphs are typically longer than in memos that simply provide announcements

or make requests.

For all types of memos, space your memo on the page so that it does not crowd the top.

Also, send copies to anyone whose name you mention in the memo or who would be directly

affected by the memo. Finally, remember that final paragraphs of memos that make requests or

announcements should tell readers what you want them to do or what you will do for them.

Attachments.

Copy to:

Name to Receive Copy

Memo Template