Instructions For Form 941 - Employer'S Quarterly Federal Tax Return

monthly rules so you won't be subject to failure to deposit

Without a

penalties.

If you are in . . .

payment . . .

With a payment . . .

If your total taxes (line 10) are $2,500 or more for the

Connecticut

New Jersey

Department of the

Internal Revenue

Delaware

New York

Treasury

Service

current quarter and the preceding quarter. You must

District of

North Carolina

Internal Revenue

P.O. Box 804522

make deposits according to your deposit schedule. See

Columbia

Ohio

Service

Cincinnati, OH

section 11 of Pub. 15 for information and rules about federal

Florida

Pennsylvania

Cincinnati, OH

45280-4522

tax deposits.

Georgia

Rhode Island

45999-0005

Illinois

South Carolina

You may reduce your deposits during the quarter by the

Indiana

Tennessee

amount of the COBRA premium assistance credit that will be

Kentucky

Vermont

reflected on your Form 941-X, only if you use the claim

Maine

Virginia

Maryland

West Virginia

process and not the adjustment process to claim the COBRA

Massachusetts

Wisconsin

premium assistance credit on your Form 941-X for the

Michigan

quarter.

New Hampshire

The COBRA premium assistance credit is treated as a

Alabama

Missouri

Department of the

Internal Revenue

credit on the first day of the return period (that is, January 1,

Alaska

Montana

Treasury

Service

Arizona

Nebraska

Internal Revenue

P.O. Box 37941

April 1, July 1, or October 1). However, because the credit is

Arkansas

Nevada

Service

Hartford, CT

now claimed on Form 941-X filed after submission of the

California

New Mexico

Ogden, UT

06176-7941

Form 941, an employer that reduces its required deposits in

Colorado

North Dakota

84201-0005

anticipation of the credit will receive a system-generated

Hawaii

Oklahoma

notice reflecting a balance due and associated penalties and

Idaho

Oregon

Iowa

South Dakota

interest, if applicable. The balance due, including any related

Kansas

Texas

penalties and interest, resulting from the reduction in

Louisiana

Utah

deposits in anticipation of the credit will be abated when the

Minnesota

Washington

credit is applied. Such abatement will generally occur without

Mississippi

Wyoming

any further action from the employer.

No legal residence or principal

Internal Revenue

Alternatively, to prevent triggering a system-generated

place of business in any state

Service

P.O. Box 409101

P.O. Box 37941

balance due notice, the employer can make its deposits

Ogden, UT 84409

Hartford, CT

without a reduction in anticipation of the COBRA premium

06176-7941

assistance credit and follow the ordinary procedures for filing

Special filing addresses for

Department of the

Internal Revenue

a claim for refund or adjusted return using Form 941-X.

exempt organizations; federal,

Treasury

Service

state, and local governmental

Internal Revenue

P.O. Box 37941

When Must You Deposit Your Taxes?

entities; and Indian tribal

Service

Hartford, CT

Determine if You Are a Monthly or Semiweekly

governmental entities;

Ogden, UT

06176-7941

regardless of location

84201-0005

Schedule Depositor for the Quarter

The IRS uses two different sets of deposit rules to determine

when businesses must deposit their social security,

Your filing address may have changed from that

Medicare, and withheld federal income taxes. These

used to file your employment tax return in prior

schedules tell you when a deposit is due after you have a

years. Don't send Form 941 or any payments to the

CAUTION

payday.

SSA. Private delivery services can't deliver to P.O. boxes.

Depositing Your Taxes

Your deposit schedule isn't determined by how often you

pay your employees. Your deposit schedule depends on the

total tax liability you reported on Form 941 during the

You must deposit all depository taxes electronically

previous four-quarter lookback period (July 1 of the second

by EFT. For more information, see Federal tax

preceding calendar year through June 30 of the preceding

deposits must be made by electronic funds transfer

CAUTION

calendar year). See section 11 of Pub. 15 for details. If you

(EFT) under Reminders.

filed Form 944 in either 2014 or 2015, your lookback period is

the 2014 calendar year.

Must You Deposit Your Taxes?

You may have to deposit the federal income taxes you

Before the beginning of each calendar year, determine

withheld and both the employer and employee social security

which type of deposit schedule you must use.

taxes and Medicare taxes.

If you reported $50,000 or less in taxes during the

If your total taxes (line 10) are less than $2,500 for

lookback period, you are a monthly schedule depositor.

the current quarter or the preceding quarter, and you

If you reported more than $50,000 of taxes during the

didn't incur a $100,000 next-day deposit obligation

lookback period, you are a semiweekly schedule

during the current quarter. You don't have to make a

depositor.

deposit. To avoid a penalty, you must pay the amount in full

If you are a monthly schedule depositor and

with a timely filed return or you must deposit the amount

accumulate a $100,000 tax liability on any day

timely. For more information on paying with a timely filed

during the deposit period, you become a

return, see the instructions for line 12, later. If you aren't sure

CAUTION

semiweekly schedule depositor on the next day and remain

your total tax liability for the current quarter will be less than

so for at least the rest of the calendar year and for the

$2,500 (and your liability for the preceding quarter wasn't

following calendar year. See $100,000 Next-Day Deposit

less than $2,500), make deposits using the semiweekly or

Rule in section 11 of Pub. 15 for more information.

-5-

Instructions for Form 941 (Rev. 1-2016)

Instructions For Form 941 - Employer'S Quarterly Federal Tax Return - 2016 Page 5

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