Notary Commission Guide - Minnesota Secretary Of State (Page 3 of 3) in pdf

Notary Commission Guide

Page 3

NOTARIAL JOURNAL

KEEPING YOUR COMMISSION

UP-T0-DATE

State law does not require a notary to keep records of

their official acts. However, it is recommended that you

keep a journal to assist in recalling what you have done, if

• Register any name or address changes with

needed or if legally challenged. You should record the

the Office of the Secretary of State within 30

following information:

days of the change.

1. Date

• Renew your commission with the Office of

2. Type of notarial act

the Secretary of State and re-register with

3. A description of the document

your county every five years.

4. The signature, printed name and

address of each document signer

5. How the signer proved their identity

• To cancel your commission, email the

6. County

Office of the Secretary of State at

7. Fee charged, if any

notary.sos@state.mn.us, or call us at

651-296-2803 or toll free at 1-877-551-6767

and press option #3.

Safeguard your journal because it serves as an

important public record. Please note, even if you became

a notary as a function of your employment, the stamp and

This is a general guide and is not intended to provide

journal are your personal property.

guidance for every situation you may encounter as a

notary. If at anytime you are unsure how to proceed,

it is recommended you seek legal advice; as a notary

you may be criminally and civilly liable for any

EXAMPLE CERTIFICATE

negligent or fraudulent acts.

FOR AN ACKNOWLEDGMENT

Below is an example of the certificate that a notary

OFFICE OF THE SECRETARY OF STATE

completes for an acknowledgment of an individual who

signed on his or her own behalf. For other examples see

60 Empire Drive, Suite 100

Minnesota Statutes, Chapter 358.48.

Retirement Systems Building of Minnesota

St. Paul, MN 55103

STATE OF MINNESOTA

Web site:

COUNTY OF <insert county where notarial act is

E-mail: notary.sos@state.mn.us

performed>

Fax: 651-215-1009

Phone: 651-296-2803

This instrument was acknowledged before me on

Toll Free: 1-877-551-6767

.......(date) by ..................(name(s) of document

Minnesota Relay Service: 711

signer(s)).

(Signature of notarial officer)

This document is available

in alternative formats.

Title (and Rank)

My Commission Expires:

dd/mm/yyyy

Office of the Minnesota Secretary of State | Business Center & Service Counter | 60 Empire Drive, Suite 100

Retirement Systems Building of Minnesota | St. Paul, MN 55103 | 651-296-2803 | MN Relay Service 711 | notary.sos.@state.mn.us

http//notary.sos.state.mn.us

Notary Commission Guide - Minnesota Secretary Of State Page 3

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