Ps Form 3624 - About Usps (Page 2 of 3) in pdf

Section B—General Information

Organization Eligibility

The Nonprofit Standard Mail prices may be granted only to:

1. The eight categories (01 through 08) of nonprofit organizations specified on page 1 in section A, item 9.

2. Qualified political committees (category 09), including the national and state committees of political parties as

well as certain named congressional committees.

3. Voting registration officials (category 10), including local, state, and District of Columbia voting registration

officials.

These organizations are defined in Domestic Mail Manual (DMM

) 703.1, available for review at .

To qualify, a nonprofit organization must be both organized and operated for a primary purpose that is consistent with

one of the types of organizations in DMM 703.1. Organizations that incidentally engage in qualifying activities do not

qualify for the Nonprofit Standard Mail prices.

Application Procedures

1. Only organizations may apply. Individuals may not apply (except voting registration officials).

2. Only the one category in item 9 that best describes the primary purpose of the organization may be checked.

3. The application must be signed by someone in authority in the organization, such as the president or treasurer.

It must not be signed by a printer or mailing agent.

4. The completed PS Form 3624 must be submitted to the Post Office where Nonprofit Standard Mail mailings will be

deposited. If the application is approved, the authorization will apply nationwide. Use PS Form 3623 Request for

Confirmation of Authorization (or Pending Application) to Mail at Nonprofit Standard Mail Prices to deposit at a

Post Office location that does participate in PostalOne!.

Supporting Documentation

The documents listed in 1 and 2 below must be submitted with the completed applications for nonprofit organizations.

The documents listed in 3 must be submitted for qualified political committees and, in 4, for voting registration officials.

1. Evidence that the organization is nonprofit and that none of its net income inures to the benefit of any private

stockholder or individual. Acceptable evidence includes:

 An Internal Revenue Service (IRS) letter of exemption from payment of federal income tax.

 If an IRS exemption letter is not available, a complete financial statement from an independent auditor (such as a

certified public accountant) substantiating that the organization is nonprofit. A statement from a member of the

organization is not sufficient. (Do not submit State tax exemption information.)

2. Documents describing the organization’s primary purpose, such as:

 Organizing instruments that state the purpose for which the group is organized, such as the constitution, articles

of incorporation, articles of association, or trust indenture. The organizing instrument, including all amendments

to the original, should bear the seal, certification, or signature of the Secretary of State or other appropriate state

official. If one or more of these documents are not sealed, certified, or signed by state officials, an officer or

other person authorized to sign for the applicant should submit a written declaration certifying that the

documents are complete and accurate copies of the originals.

 Materials showing how the organization actually operated during the previous 6 to 12 months and how it will

operate in the future. Bulletins, financial statements, membership forms, publications produced by the

organization, minutes of meetings, or a list of its activities may be used.

3. For qualified political committees (category 09), organizational or other documents substantiating that the applicant is

the state or national committee of the political party.

4. For voting registration officials (category 10), a copy of the statute, ordinance, or other authority establishing

responsibility for voter registration.

Mail Eligibility

An organization authorized to mail at the Nonprofit Standard Mail prices may mail only its own matter at those prices. It

may not delegate or lend the use of its Nonprofit Standard Mail authorization to any other person or organization.

Cooperative mailings may be made at the Nonprofit Standard Mail prices only if each of the cooperating organizations is

individually authorized to mail at those prices.

DMM 703.1 discusses the specific restrictions against the mailing of certain advertising materials and products.

3624,

PS Form

April 2012 (Page 2 of 3)

Ps Form 3624 - About Usps Page 2

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