Worksheet To Help You Fill Out The Annual Summary Department Of Industrial Relations

Optional

AA

Appendix G

Worksheet to Help You Fill Out the Annual Summary

Department of Industrial Relations

At the end of the year, Cal/OSHA requires you to enter the average number of employees and the total hours worked by your employees on the Annual Summary. If you don’t have these figures, you can use the

information on this page to estimate the numbers you will need to enter on the Annual Summary at the end of the year.

How to figure the average number of employees

How to figure the total hours worked by all employees:

who worked for your establishment during the

year:

Include hours worked by salaried, hourly, part-time and seasonal workers, as

well as hours worked by other workers subject to day to day supervision by

Ê

the total number of employees your

Add

your establishment (e.g., temporary help services workers).

establishment paid in all pay periods during the

Do not include vacation, sick leave, holidays, or any other non-work time,

year. Include all employees: full-time, part-time,

The number of employees

even if employees were paid for it. If your establishment keeps records of only

temporary, seasonal, salaried, and hourly.

paid in all pay periods =

the hours paid or if you have employees who are not paid by the hour, please

estimate the hours that the employees actually worked.

If this number isn’t available, you can use this optional worksheet to

Ë

the number of pay periods your

Count

estimate it.

establishment had during the year. Be sure to

include any pay periods when you had no

The number of pay

employees.

periods during the year =

Optional Worksheet

the number of full-time employees in your

Ì

Find

the number of employees by the number of

Divide

=

establishment for the year.

pay periods.

x

by the number of work hours for a full-time

Multiply

Í

to the next highest whole

employee in a year.

Round the answer

number. Write the rounded number in the blank

The number rounded =

marked Annual average number of employees.

This is the number of full-time hours worked.

+

the number of any overtime hours as well as the

Add

hours worked by other employees (part-time,

For example, Acme Construction figured its average employment this way:

temporary, seasonal)

For pay period…

Acme paid this number of employees…

Ê

1

10

Numberof employees paid = 830

2

0

Ë

Numberof pay periods = 26

3

15

the answer to the next highest whole number.

Round

4

30

Ì

830

= 31.92

Write the rounded number in the blank marked Total

5

40

26

M

M

hours worked by all employees last year.

24

20

Í

31.92 rounds to 32

25

15

26

+

10

32 is the annual average number of employees

830