Application For Travel Advance/per Diem Allowance Advance - The University Of New South Wales
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FORM T4
Application for
Travel Advance/Per Diem Allowance Advance
Who should complete this form?
For use by Accounts Payable and Purchasing Only
TRA/PD:
This form is for anyone travelling requiring a travel advance, either on UNSW business or
combined with personal business. The completed form must reach Accounts Payable
and Purchasing Operations at least seven (7) working days before departure. (For private
Voucher No:
vehicle usage see Form T2 and T3.)
Details of Applicant
Title: _________
First Name:
Surname:
Position Title:
Employee no:
School/ Dept/
Contact
Unit:
Telephone no:
Travel Details (please attach copy of your travel itinerary from UNSW preferred travel agent) :
Departure Date:
Return Date:
Destination:
Advance Required
DOMESTIC TRAVEL
Days
Hrs
Daily Rate
Total
Per Diem Allowance
x
$
=
$
Domestic Per Diem for meals & incidentals is $100/day (maximum) and are not available for day trips.
INTERNATIONAL TRAVEL
Please complete the option which is most suitable for you, and indicate your estimated expenses.
Days y
Hrs
Daily Rate
y
Total
Option A
x
A$
=
$
Per Diem Allowance
International Per Diem for meals and incidentals are: Europe, Russia, Japan A$170/day and Australia A$100/day &
Rest of world A$120/day
International Per Diem for incidentals only when UNSW Credit Card is used for meals is A$30/day
Cash Advance on Accommodation
+
$
Total
$
Option B
Total
$
Cash Advance only
UNSW Chartfield
Please enter the UNSW chartfield. If more than one charfield, please attached details.
Fund
Department
Project
Budget Year
2008
Signature of Applicant:
Date:
Approval
Under University delegation, I approve the payment of the above Advances.
Signature of Approver:
Print Name
Travel Approval Manager
Date
School/Department/Unit
Notes:
1) Per Diems are payable from time of arrival of the first leg of a trip until time of departute of the final return leg.
2) All International Travel Advances must be acquitted by the traveller using a Travel Acquittance Form T5 within
30 days after returning to work.
3) All Travel Per Diem Advance acquittals must be accompanied by a Travel Diary.
4) Cash Advance acquittal must be accompanied by a Travel Diary and the original tax invoices/receipts.
5) All forms can be found on the Finance website ( ) under Travel.
6) This T4 Form cannot be used for travel expenses related to the Special Study Program (SSP).
7) Incidentals refer to valid business travel related miscellaneous expenses that are under $10 per transaction.
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