Project Scheduling Template Page 2
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111 – General Schedule Tool Template
Figure 1 presents a generalized schedule template in Microsoft Project®. This template is
intended to serve as an example of items to consider when preparing a schedule. The template
incorporates these key scheduling elements:
WBS examples
Activities examples
Key project deliverables (as identified in The CPMWG Work Product April 2011).
Project phase delineations
Reporting milestones
2 – Selected Schedule Development Processes, Analysis Techniques, and Monitoring
Methods
This section provides an overview of selected schedule development, analysis, and monitoring
methods that have particular application in meeting King County’s scheduling requirements. The
applicability and use in meeting King County schedule requirements is also described for each
method.
Schedule Development Processes – define the activities, duration, and sequence inputs to the
scheduling tool. These include:
Work breakdown structure (WBS) – The WBS is a breakdown of the scope of work
necessary to accomplish the project and create the required deliverables. The WBS forms
the initial hierarchy of inputs to the schedule tool. A WBS should be used as the basis of
the scope of work input to the scheduling tool for King County projects. Some IA
departments have comprehensive WBS templates that are used at the outset of a project
to aid project managers.
Activity duration and sequencing – Each WBS component is further subdivided into
activities, which are distinct scheduled portions of the work. For example, the WBS entry
“Prepare Report” is subdivided into separate activities including: Activity 1 Prepare Draft
Report → Activity 2 Review Draft Report → Activity 3 Prepare Final Report, etc. Each
of the activities is assigned attributes such as duration, sequence, imposed dates, etc.
These activities and attributes are necessary inputs to the scheduling tool to define the
activities needed to complete each WBS component for King County projects.
Deliverables expectations – The “Key Project Deliverables by Phase Checklist” defines
the deliverables necessary for each phase of a project. This checklist must be reviewed
and the relevant deliverables should be included during development of the WBS for the
project.
Key milestone dates – Key milestone dates required for various status reports should be
clearly identified in the WBS, such as King County Project Information Center reporting
requirements, IA reporting requirements, grant report dates, etc.
Schedule Analysis Techniques - are used to develop a project schedule and establish a schedule
baseline. These include:
Critical Path Method (CPM) – This method utilizes the activity sequencing inputs to the
scheduling tool as described above to determine the tasks that control the schedule and
establish the minimum duration necessary to complete the project. The activity
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