Occidental College Authorized Driver Application (Page 3 of 4) in pdf

OCCIDENTAL COLLEGE

VEHICLE RENTAL PROCEDURES

QUICK REFERENCE SUMMARY

The Occidental College Vehicle Rental Procedures are intended to support instructional programs and College

sponsored activities by providing safe, reliable and economical vehicles for rental by College departments and

organizations. The College owns and maintains a fleet of vehicles rented on a first come, first served basis. Only

approved Authorized Drivers may operate College owned vehicles.

To Rent a Vehicle:

 Submit properly completed Vehicle Request and Authorization Form to Facilities Management for each trip

(departments may temporarily reserve a vehicle by emailing vehiclerental@oxy.edu)

 Department director or chair must sign Vehicle Request form (unless he/she has provided prior written authorization

for a designee to approve vehicle requests)

Use of Rental Vehicles:

 The Authorized Driver listed on the Vehicle Request may pick up keys at Facilities Management between 7:00 a.m.

and 4:00 p.m., Monday through Friday

 Before driving the vehicle, the Authorized Driver should:

 Conduct a Safety Inspection of the vehicle before leaving, noting visible damage & mileage at beginning and

upon return of vehicle.

 Submit properly completed Passenger Manifest to Campus Safety

 Rental vehicles must be operated in compliance with all applicable laws and the Vehicle Rental Procedures and

Authorized Driver Procedures, including:

 Using the vehicle only for the purpose approved (personal use of rental vehicles is prohibited)

 No out of state use without prior approval; No out of Country use

 Use of seat belts by the driver and all passengers

 No smoking or open alcoholic beverages in rental vehicles

 No use by Authorized Driver of cell phone, text messaging, earphones, iPods or other personal electronics

while operating vehicle

 There is no “off-roading” in rental vehicles. Special use to meet academic needs will be addressed on case by

case by contacting Director of Risk Management

 All passengers are to be picked up at central location on campus only

 Academic field trips can be reserved at beginning of each semester for all trips in course schedule and

reserved. AD names must be turned in 30 days in advance of vehicle use.

 If a trip requires being off campus overnight, a faculty or staff person must be in attendance who is an

Authorized Driver.

 All vehicles are for the exclusive use of Oxy Faculty, staff, administrators and students. No minor or non Oxy

passengers are allowed. Exception being minors who are registered students or qualified through Admissions or the

Athletic Recognition Program and have filed a waiver with the College signed by parent or legal guardian

 When returning rental vehicles to campus:

 Park in assigned space, secure vehicle and make sure all lights are off

 Submit completed Vehicle Request form, Part 3, to include vehicle inspection of any body damage while

using and ending mileage to Facilities Management

 Return keys to Facilities Management

If a vehicle has mechanical problems during regular business hours and can be driven, call Facilities Management at

(323) 259-2651. If a vehicle cannot be driven or it is after business hours, contact Campus Safety at (323) 259-2599

and 24-hour Roadside Assistance at (800) 328-7272.

If you are involved in an accident, follow all legal requirements (including contacting law enforcement if necessary),

and obtain appropriate information from other drivers and witnesses. Notify Campus Safety in person or by phone

at (323) 259-2599 immediately. Failure to do so will result in loss of Authorized Driver status.

I understand that this summary is for Quick Reference only. I acknowledge that I have read and understand the Vehicle

Rental Procedures and that I am responsible for complying with all requirements.

Signature: _____________________________________ Date: ________________________________

Printed Name: __________________________________

VRPQR FY08-098/8/19/0810/1/11

Occidental College Authorized Driver Application Page 3

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