Fillable Paid Time Off Donation Request Form printable pdf download

Paid Time Off Donation Request Form

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Paid Time Off Donation Policy

Why Offer Employees The Ability To Donate PTO?

How Does Donating PTO Work?

Donating PTO is a great way to encourage employees

The company should treat donating PTO as if it were

to donate because it enables them to contribute without

paying out an employee’s vacation to the employee, and

having to provide cash out of pocket. It is also a good way

is processed the same in all ways except that instead of

for a company to reduce its liability for having too much

the check being written to the employee, it is written to a

unused PTO on the books. Some things to consider before

charitable organization.

offering this as an option to employees:

• Does the corporation have enough cash on hand to

Because the donated amount is compensation earned by

pay out the PTO donated?

the employee the company must remit employer payroll

• Is there a limit to how much PTO each employee can

taxes and withhold employee payroll taxes from it. The

donate?

gross amount gets reported as compensation on the W-2’s,

• What is the time frame for when an employee can

but the net amount is what is contributed to the charitable

donate their PTO (i.e., is it at a specific time of year, or

organization.

is it a total amount that can be donated per fiscal or

calendar year)?

Employees are able to claim this donation as a charitable

• Will the company designate the organization(s) an

deduction for their personal tax purposes. The

employee can support through their PTO or can the

contribution should be noted on the pay stub, just like

employee choose for themselves (as long as it fits

other payroll notations. This is the employee’s proof of the

within the 501(c)(3) guidelines).

charitable contribution.

Entrepreneurs’ Foundation of Silicon Valley Community

Please note: Entrepreneurs’ Foundation of Silicon Valley

Foundation recommends that there still be enough PTO

Community Foundation is not a tax, payroll or HR

on the books for the employee to use should they need or

compensation expert, so as always with these kinds of

want it. For example, some companies only allow

things, you should double check with your in-house

employees to donate PTO if they have over two-weeks of

experts.

PTO accumulated

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Paid Time Off Donation Request Form

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