Government Records Request Form - Township Of Hillsborough (Page 4 of 4) in pdf

Requesting Access to Government Records Under the New Jersey Open Public Records Act (N.J.S.A. 47:1A-1 et seq.)

1. In order to request access to government records under OPRA, you must complete all the required portions of

and date this request form and deliver it in person during regular business hours or by mail, fax or

electronically to the agency custodian of records. Your request is not considered filed until the agency

custodian of records receives the request form. If you submit the request form to any other officer or

employee of the Township of Hillsborough, that officer or employee may not have the authority to accept

your request form on behalf of the

and your request will be directed to the agency

Township of Hillsborough

custodian of records. The seven (7) business day response time will not commence until the agency custodian

of records receives the request form.

2. The fees for duplication of a government record in printed form are listed on the front of this form. The

Township will notify you of any special service charges or other additional charges authorized by State law or

regulation before processing your request. Payment shall be made by cash, check or money order payable

to the Township of Hillsborough.

3. If it is necessary for the records custodian to contact you concerning your request, providing identifying

information, such as your name, address, telephone number, fax number or e-mail address is required. Where

contact is not necessary, anonymous requests are permitted; except that anonymous requests for personal

information are not honored.

4. You may be charged a 50% or other deposit when a request for copies exceeds $25. The Township of

Hillsborough custodian will contact you and advise you of any deposit requirements. Anonymous requests,

when permitted, require a deposit of 100% of estimated fees. You agree to pay the balance due upon delivery

of the records.

5. Under OPRA, a custodian must deny access to a person who has been convicted of an indictable offense in

New Jersey, any other state, or the United States, and who is seeking government records containing personal

information pertaining to the person’s victim or the victim’s family.

6. By law, the Township of Hillsborough must notify you that it grants or denies a request for access to

government records within seven (7) business days after the agency custodian of records receives the request.

If the record requested is not currently available or is in storage, the custodian will advise you within seven

(7) business days after receipt of the request when the record can be made available and the estimated cost

for reproduction. You may agree with the custodian to extend the time for making records available, or granting

or denying your request.

7. You may be denied access to a government record if your request would substantially disrupt agency

operations and the custodian is unable to reach a reasonable solution with you.

8. If the Township of Hillsborough is unable to comply with your request for access to a government record, the

custodian will indicate the reasons for denial on the request form and send you a signed and dated copy.

9. Except as otherwise provided by law or by agreement with the requester, if the agency custodian of records

fails to respond to you within seven (7) business days of receiving a request, the failure to respond is a

deemed denial of your request.

10. If your request for access to a government record has been denied or unfilled within the seven (7) business

days required by law, you have a right to challenge the decision by the Township of Hillsborough to deny

access. At your option, you may either institute a proceeding in the Superior Court of New Jersey or file a

complaint in writing with the Government Records Council (“GRC”). You may contact the GRC by toll-free

telephone at 866-850-0511, by mail at PO Box 819, Trenton, NJ, 08625, by e-mail at grc@dca.state.nj.us, or

at their web site at The Council can also answer other questions about the law.

11. Information provided on this form may be subject to disclosure under the Open Public Records Act.

Government Records Request Form - Township Of Hillsborough Page 4

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