Department Forms Inventory Report Instructions - State Of California printable pdf download

Department Forms Inventory Report Instructions - State Of California

DEPARTMENT FORMS INVENTORY REPORT INSTRUCTIONS

FORMS INVENTORY REPORT (DGS-FMC 95)

Department:

Your agency/department. (You may enter just once).

Report all divisions/offices/boards that report to your agency.

Form

Form number (Split into 3 parts for proper sorting)

Number:

Example: DGS-FMC 95A (Prefix=”DGS-FMC” | Number=”95” | Suffix=”A”)

Name:

Title of Form (The title should short and descriptive: tells what the form is/does)

Rev. Date:

Latest revision date.

Category:

Choose from the predetermined categories using drop-down menu.

This will help users find your form and aid FMC in analysis of Statewide Inventory.

URL:

Provide URL (if not posted online FMC will request only if needed).

Retain the same URL or inform FMC of changes to avoid breaking links.

Date Form Usage Certification (DGS-FMC 95A) signed: Your Agency Head must certify

Date

the forms listed on the report meet requirements for continued use. This report must be

Certified:

updated and submitted on a triennial basis. The date tracks when re-certification is due.

Date

If applicable: Upon review, a form shall be eliminated unless the agency head certifies

Eliminated:

that each reporting criteria continues to be met. If form is no longer necessary, enter

date it was eliminated (do not delete previous entry).

FORM USAGE CERTIFICATION (DGS-FMC 95A)

The Form Usage Certification (DGS-FMC 95A) will accompany the Forms Inventory Report.

It must be signed by your agency head certifying that each form listed in the inventory:

Contains the 5 basic identifying design elements:

1. Identify “State of California”

2. Department Name

3. Title/Name

4. Control Number

5. Revision Date

Meets Government Code Requirements:

• The continued reporting requirement is necessary for the agency to meet specifically

identified statutory responsibilities.

• The agency has authority to require the report.

• The report is not duplicatory of, or in conflict with, other reports required of business by the

agency or other agencies of state government.

• The information cannot be obtained in a more cost-effective manner.

• The agency actually reviewed, and is actively using, the information obtained in the previous

reports required of business.

Department Forms Inventory Report Instructions - State Of California

Related Articles

Related forms

Related Categories