Form Qd-1 - Employer'S Quarterly Return Of Tax Withheld - 2017
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3CITY OF TOLEDO
DIVISION OF TAXATION
1 GOVERNMENT CTR, STE 2070
TOLEDO, OH 43604-2280
2017
EMPLOYER’S QUARTERLY RETURN OF TAX WITHHELD BOOKLET
Who Must File: Each employer within the City of Toledo, who employs one or more persons is required to withhold the
tax of 2.25% from all compensation paid employees at the time such compensation is paid and to remit such tax to the
Tax Administrator. Employers are required to withhold only on “qualifying wages” which are wages as defined in the
Internal Revenue Code Section 3121(a), generally the Medicare Wage Box of the W-2.
What is Taxable to Toledo: Salaries, Wages, Commissions; Tips; SUB Pay; Ordinary Income Portion of Stock Options or
Employee Stock Purchase Plans; Employee Contributions to Tax Sheltered Annuities; Ordinary Income Portion of Lump
Sum Distributions; Working Condition Fringe Benefits to the extent included in W-2 Forms; Premiums on Group Term
Insurance in Excess of $50K.
WITHHOLDING PROVISIONS:
Effective January 1, 2016, and as mandated by the State of Ohio Revised Code Section 718.03 the following filing
frequencies and due dates are established:
Electronic Filing: If the employer, agent of the employer, or other payer is required to make payments
electronically for the purpose of paying federal taxes withheld on payments for employees under Section 6302 of the
Internal Revenue Code, 26 C.F.R. 31.6302.1, or any other federal statute or regulation, the payments and subsequent
payments, based on the Tax Administrator’s determination, shall be required to be made by electronic funds transfer to
the Tax Administrator of all taxes withheld on behalf of Toledo. If the payment is required to be made by electronic
funds transfer, the payment is considered to be made when the payment is credited to an account designated by the
Tax Administrator for the receipt of tax payments.
Monthly Withholding: Taxes required to be deducted and withheld shall be remitted monthly to the Tax
Administrator if the total taxes deducted and withheld or required to be deducted and withheld by the employer, agent,
or other payer on behalf of the City of Toledo in the preceding calendar year exceeded two thousand three hundred
ninety-nine dollars ($2,399), or if the total amount of taxes deducted and withheld or required to be deducted and
withheld on behalf of the City of Toledo in any month of the preceding calendar quarter exceeded two hundred dollars
($200). Payment shall be made so that the payment is postmarked not later than fifteen days after the last day of each
month except for those required to electronically file (see TMC 1905.06(B)).
Quarterly Withholding: Any employer, agent of employer, or other payer not required to make monthly
payments of taxes required to be deducted and withheld shall make quarterly payments to the Tax Administrator, City
of Toledo. Payment shall be made so that the payment is postmarked not later than 30 days following the end of each
calendar quarter.
Annual Reconciliation: The Annual Reconciliation Form W-3 and corresponding W-2s are now due on the last
day of February following the preceding calendar year. Note: The W-2 forms must now include the names/amounts of
all other cities for which tax was withheld for the employee. (See the layout on our website for electronically filing your
W-2’s.
PENALTY AND INTEREST:
Effective January 1, 2017, and as mandated by the State of Ohio Revised Code Section 718.03 the following penalties
and interest rules are established:
Interest: The interest in 2017 is based on the Federal Short Term Rate as reported in the preceding July,
rounded to the nearest whole percent plus 5%. The Federal Short Term Rate in July of 2016 was .71%, thus rounded up
to 1% + 5%. This translates into a rate of 6% per annum (annual rate) or .5% per month for calendar year 2017.
Penalty: The penalty in 2017 is 50% of the amount not timely paid (a one-time charge). A penalty of $25 for
failure to file timely, (New for Toledo in 2016), any withholding monthly, quarterly or W3 for each month or fraction
thereof that the return remains unfiled not to exceed $150 for each such failure.
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