Accord Expenses Claim Form (Page 3 of 3) in pdf

Accord Expenses Claim Form Page 3

Explanatory Notes

Union Expenses

Members who carry out work for the Union should not be out of pocket but it is important

to avoid extravagance. The Principal Executive Council asks representatives to act

responsibly when claiming expenses.

Public Transport Costs

Representatives travelling by public transport should travel second class and obtain the

cheapest ticket available. Receipts are required.

Private Transport Arrangements

Drivers using their own car on Union business are urged to clear with their insurance

company that their policy covers the use of the car for this purpose. The Union does not

hold a blanket insurance policy for this purpose, neither can the Union itself accept

responsibility for the insurance of the vehicle or any passengers.

Car Mileage Rate A (35p per mile)

This is for representatives using their own car when travelling to and from Union

meetings and training courses.

Car Mileage Rate B (20p per mile)

This is for representatives using Company cars.

Meal and Refreshment Costs

Representatives may claim for the cost of meals necessarily taken away from home

(if not provided by the Union) as indicated below:

Breakfast

up to £5

(If travelling before 8.00am)

Lunch

up to £10

(If it is an ‘all day’ meeting)

Dinner

up to £15

(If travelling after 8.00pm)

Please provide receipts for all claims for Meal & Refreshment costs

Out of Pocket Expenses

Representatives away from home overnight on Union business may claim up to £5 per

night for out of pocket expenses. Receipts are required.

Claims must be made within three months otherwise they will be invalid.

Post to: Freepost ACCORD UNION

Accord Expenses Claim Form Page 3