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INSTRUCTIONS TO FORM BTA1242

This application, which has been prescribed by the Commission, is required to be filed with the Commission be a foreign

business trust in order to obtain a certificate of registration to transact business in Virginia.

Section 13.1-1202 of the Code of Virginia requires that the application be in the English language, typewritten or printed in

black, legible and reproducible. The document must be presented on uniformly white, opaque paper, free of visible

watermarks and background logos.

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The business trust’s name must be set forth in item 1 exactly as it appears in its articles of business trust, as amended,

without alteration or abbreviation. If the name of the business trust contains one of the following words or phrases “trust

company,” “corporation,” “professional corporation,” “incorporated,” “limited company,” “limited liability company,”

“professional limited liability company,” “limited partnership,” “registered limited liability partnership,” “limited liability

partnership,” “registered limited liability limited partnership,” or “limited liability limited partnership;” the abbreviations “Corp.,”

“Inc.,” “L.C.,” “LC,” “L.L.C.,” “LLC,” “P.C.,” “PC,” “P.L.C.,” “PLC,” “P.L.L.C.,” “PLLC,” “L.P.,” “LP,” “R.L.L.P.,” “RLLP,” “L.L.P.,”

“LLP,” “R.L.L.L.P.,” “RLLLP,” “L.L.L.P.,” or “LLLP;” or any word or phrase the use of which is prohibited by law for the

business trust, or if the business trust’s real name is unavailable, it must adopt a designated name for use in Virginia. State

the “for use in Virginia” name in parentheses on the first line of the application, following the business trust’s real name. The

business trust name must be distinguishable upon the records of the Commission. See §§ 13.1-1242 and 13.1-1244 of

the Code of Virginia. To check the availability of a business trust name or a designated name, please contact the Clerk’s

Office Call Center at (804) 371-9733 or toll-free in Virginia at (866) 722-2551.

If the business trust was previously authorized or registered to transact business in Virginia as a foreign corporation, limited

liability company, business trust, limited partnership or registered limited liability partnership, with respect to every such prior

authorization or registration, set forth, on an attachment, the name of the entity, the entity’s type, the state or other

jurisdiction of incorporation, organization or formation; and the identification number that was issued to the entity by the

Commission.

The business trust may not serve as its own registered agent.

The address of the registered office must include the street and number, if any, and must be identical to the business

office of the registered agent. See § 13.1-1220 of the Code of Virginia. A rural route and box number may only be used if

no street address is associated with the registered office’s location. A post office box is only acceptable for towns/cities

that have a population of 2,000 or less if no street address or rural route and box number is associated with the registered

office’s location. State the name of the county or independent city in which the office is physically located. Counties and

independent cities in Virginia are separate local jurisdictions.

The application must set forth the address of the principal office of the foreign business trust. The address must include

the street and number, if one is associated with the principal office's location. A rural route and box number may only be

used if no street address is associated with the principal office's location. A post office box is not acceptable given the

aforementioned statutory provisions. See § 13.1-1242 of the Code of Virginia.

The application must be executed by a person with authority to do so under the laws of the state or other jurisdiction under

which the foreign business trust is formed. The person signing the application must print his or her name and the capacity in

which he or she is signing beneath or opposite his or her signature. A person signing on behalf of a business entity must set

forth the name of the business entity, its relationship to the business trust (e.g., trustee), the individual’s printed name and the

capacity in which he or she is signing on behalf of the business entity. See § 13.1-1202 of the Code of Virginia.

It is a Class 1 misdemeanor for any person to sign a document he or she knows is false in any material respect

with intent that the document be delivered to the Commission for filing. See § 13.1-1205 of the Code of Virginia.

IMPORTANT: The application must be submitted to the Clerk of the Commission with a certified or otherwise

authenticated copy of the business trust’s articles of trust or other constituent documents, and all amendments,

corrections and mergers thereto, filed in the foreign business trust’s state or other jurisdiction of formation, authenticated

within the past 12 months under the original signature and seal of the Secretary of State or official having custody of

business trust records in the state or other jurisdiction of its formation. The certificate of the Secretary of State or other public

official having custody of business trust records must indicate that the copy of the articles is a “true and correct copy” of

the official records, or words to that effect. A Certificate of Existence/Fact/Good Standing is not sufficient or acceptable. See

§ 13.1-1042 of the Code of Virginia.

Submit the original, signed application and the certified copy of the business trust’s articles, as amended, to the Clerk of

the State Corporation Commission, P.O. Box 1197, Richmond, Virginia 23218-1197, (Street address: 1300 East Main

Street, Tyler Building, 1

Floor, Richmond, Virginia 23219), along with a check for the filing fee in the amount of $100.00,

payable to the State Corporation Commission. PLEASE DO NOT SEND CASH. If you have any questions, please call

(804) 371-9733 or toll-free in Virginia, (866) 722-2551.

Form Bta-1242 - Application For A Certificate Of Registration To Transact Business In Virginia As A Foreign Business Trust Page 2

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