Invoice Template For U.s. Customs Clearance By Customs Broker Page 2
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1
2Instructions for Preparation of
US Customs Invoice
1.
EXPORTER, SHIPPER SELLER AND MAILING ADDRESS – The
15. ESTIMATED FREIGHT CHARGES – “X” the appropriate box as to
complete name and address, including the postal code.
whether freight charges are prepaid or collect. If prepaid, is the cost
of the freight included in the total price shown on this invoice?
2.
CONSIGNEE AND MAILING ADDRESS – The complete name and
address, including zip code.
ESTIMATED FREIGHT CHARGES TO THE POINT OF EXIT – a
dollar amount is needed here whether or not the shipment is prepaid.
3.
IRS NUMBER – If the goods are not sold, show the IRS number of
If the freight is prepaid to destination and is included in your total
the consignee.
price, show the TOTAL amount of freight from origin to destination in
destination field.
4.
BUYER (IFOTHER THAN CONSIGNEE) – The complete name,
address and zip code.
16. MARKS AND NUMBERS – The marking and/or number shown on
the outside of the shipping containers.
5.
IRS NUMBER – The IRS number of the Buyer.
17. COUNTRY OF ORIGIN (WHERE MANUFACTURED) – Country of
6.
CONSIGNEE’S OR BUYER’S REFERENCE NUMBER – If either
manufacture or growth of the product (show for each line of invoice)
party is responsible for payment of duty, their control number for
IT IS IMPORTANT TO INDICATE WHERE A PRODUCT WAS
payment (ex: Purchase order number).
MADE, NOT PURCHASED.
7.
TERMS OF SALE – DELIVERY – PAYMENT – Terms of delivery
18. NUMBER OF PACKAGES – The number and type of packages in
that indicate to which point the freight charges are paid.
this shipment (ex: 10 cartons, 10 pallets, 1 truckload, etc.)
8.
SHIPPER’S REFERENCE NUMBER – If the shipper is responsible
19. DESCRIPTION OF GOODS INCLUDING H.S. NUMBER – Complete
for payment of duty, their control number for payment (ex: the sales
word description of merchandise with applicable serial number and
order number)
use, material or chief weight, and the U.S. Harmonized Tariff
Schedule (H.S.) number.
9.
PAGE OF – The page number of this invoice, if the use of more than
one is necessary.
20. WEIGHT – The weight of the shipment.
10. U.S. DUTY AND/OR BROKERAGE FOR – The party responsible for
21. QUANTITY – Quantity in the units the product was sold.
payment of our invoice, and if the shipper, whether duty and our
brokerage charges included in the invoice price(s).
22. UNIT PRICE – Price per individual unit as noted in quantity.
11. PARTIES TO THIS TRANSACTION ARE – The relationship between
23. TOTAL PRICE – Total invoice line value. This should match the
the exporter, shipper, seller, and the consignee or buyer.
commercial invoice and be the product of Quantity (23) x Unit Price
(24) above. Also show any and all discounts, credit, etc. as
12. EXCHANGE RATE – The fixed or agreed rate of exchange, if
applicable.
applicable.
24. INVOICE TOTAL – Total transaction price (i.e.: the total of all lines of
13. EXPORTING CARRIER – The carrier bringing the shipment over the
the invoice total) should match the commercial invoice total.
border.
25. DECLARATION OF FOREIGN SHIPPER – To be completed only
14. CURRENCY OF VALUE – Currency of transaction (ex: U.S. Funds,
when goods are manufactured in the U.S. Signed by knowledgeable
Canadian Funds, etc.)
party of the shipper.
26. SIGNATURE – Signed by a knowledgeable party of the shipper or
agent who was provided information by the shipper.
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