Form Ftb 3601 C3 - Transmittal Of Annual 1098, 1099, 5498, W-2g Information Page 2
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2FTB 3601
4. Person to contact for media problems
•
A. Form Preparation
Enter the email address, name, and telephone
number of a person we can contact for technical
Prepare a separate FTB 3601 Transmittal for each
information, or to resolve media problems.
type of medium; e.g., if your organization reports on
tape cartridge and diskette or compact disc (CD), then
B. File Preparation
a separate FTB 3601 Transmittal must be attached for
1. Submitters must label all submitted media, even if
the tape cartridge and one for the diskette or CD.
they only submit one file. Identify each of your media
1. Transmitter Information
with a gummed label or permanent marker. Indicate
FEIN: The Federal Employer Identification Number
the transmitter’s name, type of reporting (e.g., 1099,
•
of the agency sending the file to the Franchise
1098, W-2G), and the tax year being reported.
Tax Board.
2. If you submit multiple volumes, list the volume
Type of file: Indicate if you are submitting this file
s equence numbers on the media labels (e.g., 1
•
for the first time (original) or you are correcting
of 2, 2 of 2). If you submit one volume, list it as
a portion of the records from your original file
“1 of 1.”
(corrections). Do not send a replacement file
INFORMATION CONTACT
unless you receive a notice from us asking for a
replacement for your entire original file.
For more information about information return reporting,
please call Data Exchange at 916.845.3778.
•
Address: The address of the agency sending the
media file to us. If your business name or address
has changed from what you reported last year,
enter both the new and the old information in the
appropriate boxes.
2. Reporting Information
•
Total payers is the total number of all payer “A”
records reported in the entire file.
•
Total payees is the total number of payee “B”
records reported in the entire file.
•
The responsible person must sign this form on
the line provided. An organization transmitting
for others may sign the form, provided that
the represented payers have granted written
permission. In that case, the organization becomes
the transfer agent and assumes responsibility for
data quality and completeness.
3. Media Characteristics
•
Indicate the cartridge/diskette/CD recording
characteristics by filling in the necessary
information and checking the appropriate boxes.
Obtain this information from someone in your data
processing area.
•
If you report your information on cartridges, enter
the media numbers so we can process them in the
proper sequence. Also, enter the corresponding
external label number that your organization has
assigned. If we experience any file problems, we
may refer to these numbers when we call.
•
Multiply the number of records in each block by
750 to get the block size.
FTB 3601 C3 (REV 11-2008) SIDE 2
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Parent category: Financial