Public Records Request Form - Teton County Idaho (Page 2 of 2) in pdf

Teton County Public Records Request Policy

-adopted by Board of County Commissioners June 25, 2007 & modified by State Code in 2011 -

Persons requesting copies of the County’s public records may be required to make a written

request on the appropriate form.

All public records requests shall be responded to in writing within three (3) working days

after the date the request is received. The response shall either grant the request, deny the

request and state the reason why, or give notice that additional time is needed to fill the

request. Upon proper written notice, an additional seven (7) working days may be taken to

fill the request.

COUNTY STAFF CANNOT PERFORM SEARCHES OF PUBLIC RECORDS. All persons

requesting public records must describe the specific records requested. County Staff may

ask questions to help requester narrow the scope of requests. The County is unable to fulfill

requests such as “all documents related to the landfill,” or “all Instruments related to Susan

Peterson.” Persons desiring this type of information must first use the public access

computer to research the available records and determine exactly which documents are

desired, such as “County Commissioner Minutes from 6-1-2003,” or “Instrument #876521.”

Persons unable to do the research themselves may hire a local title company or abstractor

to do the research for them.

Fees will be charged pursuant to State Code, County Resolution or Judicial Order. No fee

shall be charged for the first 100 paper copies of public records. Fee waivers will be granted

only for requests that serve the public’s interest as defined by State Code.

The actual labor costs associated with locating and copying documents will be charged if

the request is for more than (100) pages of paper records, or includes records from which

non-public information must be deleted, or if the actual labor associated with locating and

copying documents for a request exceeds two (2) hours. Labor costs will be charged as

allowed by State Law. The County shall require advance payment when the cost of fulfilling

a public records request is estimated to exceed $20. All costs must be paid prior to

distribution of the records.

For providing a copy of a computer disc, microfilm, tape recording, or analogous record

system containing public record information, a fee reflecting the actual cost of making the

record will be charged. Any conversion of a record to make it readable by specific

equipment is the sole responsibility of the person requesting the record.

When copies of records are mailed or faxed at the request of the person seeking such

records, the person shall pay the cost of mailing or faxing pursuant to State Code, County

Resolution or Judicial Order.

If requested records have been archived at the State Historical Society offices in Boise, the

requester must pay estimated retrieval postage expenses in advance.

The denial of a request for public records may be appealed through a petition to the District

Court in Teton County. The petition must be filed within 180 calendar days from the date of

postmark of the notice of denial.

NOTE: Records released pursuant to this request are not warranted as to completeness or

accuracy. The information provided represents only information which may be disclosed pursuant

to Idaho Code 9-337 through 9-350. Additional records from other sources may present a more

accurate representation of a given situation.

Public Records Request Form 05-2011

Page 2 of 2

Public Records Request Form - Teton County Idaho Page 2

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