Request For Medication/treatment During School Hours Form Page 2
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2STAFFORD COUNTY PUBLIC SCHOOLS HEALTH SERVICES
REGULATIONS ON MEDICATION ADMINISTRATION
A.
GENERAL POLICY
1.
No student shall be given medications/treatments during school hours except upon written
request from a licensed health care provider. This includes medications such as antibiotics. The
parent/guardian must sign and provide new physician orders annually. Treatment orders include
conditions requiring crutches, wheelchairs, and other medical devices prescribed when
accommodations for a diagnosed medical condition are necessary during the school day.
2.
Nurses do not accompany students on field trips. Arrangements for medications/treatments
need to be made by parents and teachers with approval of the nurse at least a week ahead.
3. Students are responsible for coming to the clinic for medications/treatments. Elementary/Middle
students will be contacted and reminded, however high school students will receive parent
phone calls after 3 missed administrations unless other arrangements have been made.
4. Products for cosmetics or hygiene purposed are not regarded as medications. Also allowed are
suntan lotion and bug spray when outdoor activities warrant their use and parents give
permission.
B.
RESPONSIBILITY OF THE PARENT OF GUARDIAN
1. Parents/guardians shall be encouraged to cooperate with the health care provider to develop a
schedule so that the necessity for taking medication/treatments at school will be minimized or
eliminated. First doses of medications should always be given at home.
2. Parents/guardians will assume responsibility for the supply of all medications/treatments during
the school day. Whenever possible, a “school only” supply is requested.
3. Parents/guardians should deliver and pick up any medications/treatment supplies.
All
controlled substance medications (i.e. Ritalin type meds) will be counted and documented at
the time of delivery/ pick-up by school personnel and parent/guardian.
C.
RESPONSIBILITY OF THE HEALTH CARE PROVIDER (HCP)
1. A Medication Permission Form for each prescribed medication/treatment must be completed
by the student’s health care provider, signed by the parent or guardian, and filed with the
school nurse in the school clinic each school year.
2. Medication containers must be clearly labeled with the following information: Student’s full
name, Health Care Provider’s name and telephone number,
Name of medication, Dosage,
Route, schedule for administration and time frame for the order.
D.
RESPONSIBILITY OF SCHOOL PERSONNEL
1. The school nurse/designee will assume responsibility for placing medication/supplies in a
locked area. Controlled medication will be counted and documented at the time of acceptance
or pick-up.
2. The school nurse/designee will administer all medications/treatments as ordered by the HCP
and will document date/time. School nurses will provide training for medication/treatment
administration to designated back-up personnel.
3. Discontinued or unused medications must be picked up by the parent/guardian. If not claimed
by the end of the school year, the school nurse will properly dispose of the medication and
document per guidelines.
4. Nurses will prepare field trip medication dosages per the Board of Pharmacy Guidance
Document. Medications/Treatment orders, properly labeled will be given to the student’s
teacher the morning of a field trip. Treatments may require other consideration/planning prior
to the field trip. Parents as well as staff should have this conversation with the nurse.
E. EMERGENCY MEDICATIONS
The School Health TEAM with the assistance of the Rapp. Area Health Director and Allergy
Partners of Fredericksburg have provided school nurses in Caroline, Fredericksburg, King
George,
Spotsylvania,
and
Stafford
Schools
with
protocols
for
emergency
medications/treatment of students during an acute incident of asthma and anaphylaxis. These
situations would be considered life threatening with 911 and parents being called immediately.
The protocols provided would never replace individual student medical orders or health care
plans provided by parents and HCP.
Revised 11/2013
Chapter 6-F
15
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