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Form IL-8453 Instructions

Note: To initiate a payment or refund transaction, the information in

General Information

this Step must be included within the electronic transmission.

Illinois does not support international ACH transactions. IDOR will only

Form IL‑8453 is for Electronic Return Originators' (EROs) use

perform direct transactions (i.e., debit, deposit) with financial institu‑

only. Taxpayers who file Form IL‑1040, Illinois Individual Income

tions located within the United States or those not funded by interna‑

Tax Return, using the Tax‑Prep Software method must not use

tional funds. Electronic payments will not be accepted and refunds will

Form IL‑8453.

be via paper check.

EROs are required to retain all original IL‑8453 forms and

supporting documents at their site for a three year period. The Illinois

IDOR is not responsible if a financial institution rejects a direct

Department of Revenue (IDOR) will request selected IL‑8453 forms

deposit or electronic funds withdrawal transaction.

for inspection. Do not send any IL-8453 forms unless requested.

Some financial institutions

• may not allow a refund to be deposited into an account if

Where do I mail Form IL-8453 if requested for review?

the names on the account are not the same names that

ELECTRONIC COMMERCE DIVISION, ILLINOIS DEPARTMENT

appear on the refund. If a direct deposit fails, a paper

OF REVENUE, PO BOX 19479, SPRINGFIELD IL 62794‑9479

check will be automatically issued.

What if I have questions?

• do not allow electronic funds withdrawals from some types of

If you have questions, write to the address above or call

savings accounts. If an electronic funds withdrawal fails, the

us weekdays at 217 524‑4767 between 8 a.m. and 4 p.m.

taxpayer will receive a notice from IDOR that may include

Step -by-Step Instructions

penalty and interest.

Step 4: Taxpayer declaration and signature

Declaration control number (DCN)

The taxpayer must check one of the boxes in Step 4, and sign

The DCN is a 14‑digit number assigned by the ERO to each

Form IL‑8453.

electronic return. The ERO must enter the DCN only after IDOR

acknowledges the electronic Form IL‑1040 as accepted.

If the ERO changes the electronic IL‑1040 return after the taxpayer

has signed Form IL‑8453, and the electronic IL‑1040 return has not

Step 1: Provide taxpayer information

been transmitted, the taxpayer must sign a corrected Form IL‑8453

Print or type the taxpayer's name, mailing address, Social Security

if either of the following applies:

number (SSN) and daytime telephone number. Also, include the

spouse's information (if applicable). Write the SSN(s) in the same

• the net income on Form IL‑8453, Step 2, Line 1, differs more

order as on the transmitted electronic IL‑1040 return.

than $50 from the amount on the electronic IL‑1040 return, or

Note:

All information on Form IL‑8453 must be identical to the

• the tax on Form IL‑8453 Step 2, Line 2, the tax withheld

information on the transmitted electronic Form IL‑1040 return.

on Step 2, Line 3, the overpayment on Step 2, Line 4, or the

Step 2: Complete information from tax return

total amount due on Step 2, Line 5, differ from the corresponding

amount on the electronic IL‑1040 return by more than $14.

(whole dollars only)

Net income – Amount from Form IL‑1040, Line 11, or

Step 5: Electronic return originator (ERO) and paid

Schedule NR, Nonresident and Part‑Year Resident

preparer declaration and signature

Computation of Illinois Tax, Step 5, Line 51.

Form IL‑8453 must be completed and signed by the ERO. If the

Tax – Amount from Form IL‑1040, Line 13.

ERO and the paid preparer are the same entity, the paid preparer

Illinois Income Tax withheld – Amount from Form IL‑1040,

box must be checked. When the ERO and paid preparer are different,

Line 24. If the amount is zero or blank, write zero. Do not

a copy of Form IL‑1040 must be signed by the preparer and attached

include amounts from Lines 17, 18, 19, 25, 26, or 27.

to the back of Form IL‑8453.

Overpayment – Amount from Form IL‑1040, Line 34.

Collector: If for the purpose of electronic filing, you collected but did

Total amount due – Amount from Form IL‑1040, Line 38.

not prepare the return, sign as the ERO and date the declaration.

Filing status – Indicate the same filing status as transmitted on

Complete the business’ information, including the FEIN and

the electronic IL‑1040 return.

telephone number. In this case, no SSN or Preparer's Taxpayer

Identification number (PTIN) is required.

Step 3: Complete direct deposit of refund or

electronic funds withdrawal information

Step 6: Required attachments

The taxpayer can choose to directly deposit a refund or have the

Attach to the front of Form IL‑8453:

amount of tax due automatically withdrawn from their checking or

• "Copy 2" of all W‑2, Wage and Tax Statement; W‑2G, Certain

savings account. The taxpayer must provide the ERO with proof of

Gambling Winnings; 1099‑G IL, Illinois Unemployment Withhold‑

account ownership (i.e., check or other financial institution statement

ing Statement; and, 1099‑R, Distributions from Pensions,

that includes the routing number (RN), taxpayer’s name, and the

Annuities, Retirement or Profit‑Sharing Plans, IRA's, Insurance

account number (AN)). A deposit slip is not acceptable.

Contracts, Etc.

The RN must be nine digits. The first two numbers must be

Attach to the back of Form IL‑8453:

01 through 12 or 21 through 32.

• Form IL‑1310, Statement of Person Claiming Refund Due a

The AN may contain up to 17 alphanumeric characters.

Deceased Taxpayer, if filing an IL‑1040 return on behalf of a

Include hyphens, but omit spaces and special symbols. Write

deceased taxpayer.

the AN from the left, leaving any blank spaces at the right end.

Check the type of account.

Note:

Substitute wage and tax statement forms 4852 (federal or

Date the taxpayer authorizes the payment to be electronically

Illinois) cannot be attached to Form IL‑8453 or submitted later

withdrawn.

instead of W‑2, W‑2G, 1099‑G, and 1099‑R forms. Form IL‑1040

Amount of payment the taxpayer authorizes to be

returns that include 4852 forms must be filed on a paper

electronically withdrawn.

Form IL‑1040.

Name on the checking or savings account.

This form is authorized by the Illinois Income Tax Act. Disclosure of this information is REQUIRED. Failure to provide this information

when required could result in a penalty. This form has been approved by the Forms Management Center.

IL‑492‑2741

IL‑8453 (R‑10/10)

Form Il-8453 Draft - Illinois Individual Income Tax Electronic Filing Declaration - 2010 Page 2

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