Dd Form 1423-2 - Contract Data Requirements List Page 2
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1
2INSTRUCTIONS FOR COMPLETING DD FORM 1423
(See DoD 5010.12-M for detailed instructions.)
FOR GOVERNMENT PERSONNEL
FOR THE CONTRACTOR
Item A. Self-explanatory.
Item 17. Specify appropriate price group from one of the following
groups of effort in developing estimated prices for each data item
Item B. Self-explanatory.
listed on the DD Form 1423.
Item C. Mark (X) appropriate category: TDP - Technical Data
Package; TM - Technical Manual; Other - other category of
data, such as "Provisioning,""Configuration Management," etc.
a. Group I. Definition - Data which is not otherwise essential to
the contractor's performance of the primary contracted effort
Item D. Enter name of system/item being acquired that data will
(production, development, testing, and administration) but which is
support.
required by DD Form 1423.
Item E. Self-explanatory (to be filled in after contract award).
Estimated Price - Costs to be included under Group I are those
Item F. Self-explanatory (to be filled in after contract award).
applicable
to
preparing
and
assembling
the
data
item
in
Item G. Signature of preparer of CDRL.
conformance
with
Government
requirements,
and
the
administration and other expenses related to reproducing and
Item H. Date CDRL was prepared.
delivering such data items to the Government.
Item I.
Signature of CDRL approval authority.
b. Group II.
Definition - Data which is essential to the
Item J. Date CDRL was approved.
performance of the primary contracted effort but the contractor is
required to perform additional work to conform to Government
Item 1. See DoD FAR Supplement Subpart 4.71 for proper
requirements with regard to depth of content, format, frequency of
numbering.
submittal, preparation, control, or quality of the data item.
Item 2. Enter title as it appears on data acquisition document
cited in Item 4.
Estimated Price - Costs to be included under Group II are
those incurred over and above the cost of the essential data item
Item 3. Enter subtitle of data item for further definition of data
without
conforming
to
Government
requirements,
and
the
item (optional entry).
administrative and other expenses related to reproducing and
Item 4. Enter Data Item Description (DID) number, military
delivering such data item to the Government.
specification number, or military standard number listed in DoD
5010.12-L (AMSDL), or one-time DID number, that defines data
content and format requirements.
c. Group III. Definition - Data which the contractor must develop
for his internal use in performance of the primary contracted effort
Item 5. Enter reference to tasking in contract that generates
and does not require any substantial change to conform to
requirement for the data item (e.g., Statement of Work
Government requirements with regard to depth of content, format,
paragraph number).
frequency of submittal, preparation, control, and quality of the data
Item 6.
Enter technical office responsible for ensuring
item.
adequacy of the data item.
Item 7. Specify requirement for inspection/acceptance of the
Estimated Price - Costs to be included under Group III are the
data item by the Government.
administrative and other expenses related to reproducing and
delivering such data item to the Government.
Item 8. Specify requirement for approval of a draft before
preparation of the final data item.
Item 9. For technical data, specify requirement for contractor
d. Group IV.
Definition - Data which is developed by the
to mark the appropriate distribution statement on the data (ref.
contractor as part of his normal operating procedures and his effort
DoDD 5230.24).
in supplying these data to the Government is minimal.
Item 10. Specify number of times data items are to be
delivered.
Estimated Price - Group IV items should normally be shown
on the DD Form 1423 at no cost.
Item 11. Specify as-of date of data item, when applicable.
Item 12. Specify when first submittal is required.
Item 13. Specify when subsequent submittals are required,
Item 18. For each data item, enter an amount equal to that portion
when applicable.
of the total price which is estimated to be attributable to the
production or development for the Government of that item of data.
Item 14.
Enter addressees and number of draft/final copies to
These estimated data prices shall be developed only from those
be delivered to each addressee. Explain reproducible copies in
costs which will be incurred as a direct result of the requirement to
Item 16.
supply the data, over and above those costs which would
Item 15. Enter total number of draft/final copies to be delivered.
otherwise be incurred in performance of the contract if no data
were required.
The estimated data prices shall not include any
Item 16. Use for additional/clarifying information for Items 1
amount for rights in data. The Government's right to use the data
through 15.
Examples are:
Tailoring of documents cited in
shall be governed by the pertinent provisions of the contract.
Item 4; Clarification of submittal dates in Items 12 and 13;
Explanation of reproducible copies in Item 14.; Desired medium
for delivery of the data item.
DD FORM 1423-2 (BACK), AUG 96
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