Form Slr 508 - Declaration Of Compliance Form Page 2
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1
2Instructions for Completing Form SLR 508
PURPOSE: State law requires that each local government that wishes to have the authority to destroy records must
submit to the Texas State Library and Archives Commission records control schedules listing the records created or
received by the local government and retention periods for the records. Form SLR 508 may be used by a local
government who wishes to adopt the records retention schedules promulgated by the commission in lieu of filing records
control schedules with the commission.
SECTION 1: SUBMISSION OF DATA
Field 1
Enter the complete name of the local government (e.g., City of Amarillo, Brownsville ISD, Brazos County,
Harris County Municipal Utility District #25, Tarrant County Constable Pct. 4).
Fields 2-4 Enter the contact information for the Records Management Officer.
SECTION 2: LOCAL GOVERNMENT CERTIFICATION
Field 1
Check the boxes next to the Local Schedules with which your government will comply. If you are not sure
which Local Schedules to adopt, please contact the State and Local Records Management Division.
Schedule CC is for use by county clerks, county surveyors, and local registrars.
Schedule DC is for use by district clerks.
Schedule EL is for use by any entity with records of elections and voter registration.
Schedule GR includes records such as meeting minutes, personnel files, and accounting records, and is for
use by all local governments.
Schedule HR is for use by local health units and departments, public health districts, public hospitals, animal
control departments, and animal shelters.
Schedule JC is for use by public junior colleges.
Schedule LC is for use by justice and municipal courts.
Schedule PS is for use by public safety agencies.
Schedule PW is for use by counties, municipalities, and any local government entity with records of public
works and other government services (including, but not limited to: veterans service officers, soil and
water conservation districts, public libraries, airports, social services, and planning and zoning offices).
Schedule SD is for use by public school districts, open-enrollment charter schools, and other educational
districts and cooperatives.
Schedule TX is for use by appraisal districts and tax offices of taxing units.
Schedule UT is for use by public utilities (water districts and local government-owned water and wastewater,
solid waste, electric, and gas utility departments).
Field 2
If no previous records control schedules have been filed with the commission, leave blank.
a. Choose “are superseded” if you would like for this declaration to replace a records
control schedule previously filed with the commission.
b. Choose “are not superseded” if you would like any previously filed records control schedule to
remain in effect.
Signature Declarations must be signed by the designated records management officer of the local government or
elective county office. Declarations not signed by the records management officer will be returned for re-
submission. Local Government Code, §203.041(a)(2)
SECTION 3: DO NOT WRITE IN THIS FIELD. TSLAC USE ONLY.
SUBMISSION: Mail to the address at the bottom of the form. The form may not be filed electronically. A copy of this form
indicating its acceptance for filing will be returned to the records management officer.
SLR 508 Instructions
Texas State Library and Archives Commission
Box 12927
512-463-7610
(5/12)
State and Local Records Management Division
Austin, Texas 78711-2927
512-936-2306 FAX
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