Form T-204r-Annual - Sales And Use Tax Return - Annual Reconciliation

STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS

DEPARTMENT OF REVENUE

DIVISION OF TAXATION

INSTRUCTIONS FOR PREPARING

SALES & USE TAX ANNUAL RECONCILIATION

IMPORTANT: To prepare the Annual Reconciliation, start with Schedule

FRONT OF RETURN

A, line 1 on page 2 then complete the return on the reverse side.

LINE A: Enter the amount from line 5 of the back of the Annual

Reconciliation.

SCHEDULE A - SALES

LINE B1: NET SALES AND USE TAX DUE FOR THE YEAR. Multiply

LINE 1: SALES BY CATEGORY - Include sales for the year based on

line A times 7% (0.07) and enter the amount on this line.

specific categories in lines a-e, including sales exempt from tax.

Enter all other sales on line 1f, Other Sales.

LINE B2: MOTOR VEHICLE DEALERS ONLY. Enter the amount of sales

tax collected from non-residents during the period January

LINE 1a: Enter all sales related to pet services.

through December.

LINE 1b: Enter all sales related to transportation services (taxi, limo, bus

LINE B3: TOTAL TAX. Add lines B1 and B2 and enter the amount here.

and ground).

LINE C1: TAX PAID FOR THE YEAR. Enter the amount of sales and use

LINE 1c: Enter all sales related to clothing.

tax paid for the period January through December.

LINE 1d: Enter all sales related to prewritten computer software delivered

LINE C2: PREPAID SALES TAX ON CIGARETTES. Enter the amount of

electronically or by “load and leave”.

prepaid sales tax on cigarettes purchased during the period

January through December.

LINE 1e: Enter all sales related to over-the-counter (OTC) drugs and

medicines.

LINE C3: CREDIT FROM 2013 ANNUAL RECONCILIATION RETURN.

Enter the amount of credit balance (if any) per line D of your

LINE 1f: Enter all other sales.

2013 Annual Reconciliation Return - 2013 Form T-204R.

LINE 1g: Gross sales. Add lines 1a through 1f and enter total on this line.

LINE C4: SALES TAX DUE AND PAID TO ANOTHER STATE. Enter the

amount of sales tax paid to another state on items included in

LINE 2: USE TAX. Enter cost of tangible personal property purchased

Schedule A, line 2.

outside of Rhode Island tax free for use, storage or consump-

tion by you in this state during the year or cost of personal

LINE C5: TOTAL TAX PAID. Add lines C1 through C4 and enter the

property purchased for resale and subsequently used or con-

amount here.

sumed by you during the year rather than being sold. Also,

include on this line the amount of any other transactions during

LINE D: Line C5 should equal line B3. If line B3 is greater than line C5,

the year subject to the sales and use tax (e.g. electricity, gas,

there is a balance due. Remit payment to the Division of

etc, used for heating or lighting and purchased without payment

Taxation along with the Annual Reconciliation form.

of the tax.).

LINE E: If line B3 is less than line C5, this is the amount you overpaid.

LINE 3: TOTAL SALES FOR THE YEAR. Add lines 1g and 2 and enter

Overpayments shall be applied to subsequent filing periods. If

total on this line.

you wish to receive a refund instead, file a “Claim for Refund”

form with the reconciliation.

SCHEDULE B - DEDUCTIONS

NOTE: If you file your Sales and Use Tax Return - Annual

LINE 4: LEGAL DEDUCTIONS - Include all sales that are exempt from

Reconciliation via EFT, you will need to submit a separate

sales tax.

paper “Claim for Refund” form.

LINES 4a - 4l - Enter the amount of deductions on the appropriate lines.

CERTIFICATION SECTION: Located on the bottom of page 1, this sec-

If you have a legal deduction that does not have its own line,

tion must be completed and signed by an authorized owner,

enter the amount on line 4l and provide a description of the

partner or officer.

deduction.

All forms can be found on the Division of Taxation’s website:

LINE 4m:TOTAL DEDUCTIONS FOR THE YEAR. Add lines 4a through

4l and enter the amount on this line.

Mail your completed Annual Reconciliation form to:

LINE 5: NET SALES FOR THE YEAR. Subtract line 4m from line 3 and

RI Division of Taxation

enter the amount on this line and on line A on page 1 of the

One Capitol Hill

Annual Reconciliation.

Providence, RI 02908

Attn: Tax Processing

Attention ACH debit filers, you can file this form online!

Visit: https://

Form T-204r-Annual - Sales And Use Tax Return - Annual Reconciliation - 2014 Page 3

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