Transcript Request Form Grade (Page 2 of 2) in pdf

REQUESTING TRANSCRIPT, COUNSELOR RECOMMENDATION LETTER & OTHER SCHOOL DOCUMENTS

A separate TRANSCRIPT REQUEST FORM must be completed for each and every application. Note that if you

have taken high school courses somewhere other than ETHS, you also will need to request an official transcript from

any/all of those previous educational institutions to be sent to each college to which you are applying in order to

complete your application.

If you are requesting a letter of recommendation, you must set up a conference with your counselor. Be on time

to the conference, and bring an updated RECOMMENDATION INTERVIEW SHEET. Transcript Request Forms requiring a

counselor recommendation letter will not be accepted for processing until this step has been completed.

Submit Transcript Request Form and all accompanying materials directly to your counselor's secretary. The

secretary will keep a record of the date the transcript request is received from the student. The Counseling Office

cannot assume responsibility for Transcript Request Forms and accompanying materials not handed directly to your

counselor’s secretary.

To complete the COMMON APP ACCOUNT MATCHING PROCESS, you first must register with

using the same name and e-mail address as used in your ETHS Naviance account. In your

Common App account, you must complete the “current or most recent school segment” of the Education section, add

at least one college to My Colleges list, and read & sign the FERPA Release Authorization in the Recommenders &

FERPA section of My Colleges tab. Then, go to your ETHS Naviance account and complete the matching process on your

Colleges I’m Applying To page.

Specific schools that require the SELF-REPORTED ACADEMIC RECORD (SRAR) currently include but are not

limited to the following: University of Illinois at Urbana-Champaign, the University of California system (Nov. 1-30),

Rutgers University, University of Iowa, and Iowa State. Always refer to a school’s website to check current requirements.

ETHS does not send ACT or SAT test scores to colleges. The only way you can arrange for the colleges to receive

OFFICIAL TEST SCORES is to have them sent directly from ACT or THE COLLEGE BOARD (SAT). If you did not indicate

that you wanted scores sent to colleges when you registered for the tests, you can have the official scores sent from

by online request or by mail. If you need help with that procedure, ask

your counselor for details, or talk to the College & Career Services counselors in the Student Success Center (the Hub).

Special note: Seventh semester (mid-year) transcripts are sent automatically to each institution to which you

have applied.

TEACHER RECOMMENDATIONS must be requested in person from your teachers. If a teacher agrees to write a

recommendation letter for you, follow-up by adding the request to the Teacher Recommendation section on the

“Colleges I’m Applying To” page of your Naviance account. You must add a note to the teacher reminding him/her of the

specific college(s) for which she/he is submitting the recommendation letter and each college’s respective deadline.

Alternatively, if your recommender is not a current ETHS teacher, please provide stamped envelopes addressed to your

college(s) so that the recommender may mail the recommendation letter directly to the college(s). A thank-you note to

your teacher(s) is always appreciated.

Types of Application Deadlines

Rolling Admission – Colleges review the application as soon as it is complete and return an admission decision usually in four to six

weeks. Some colleges may defer a decision until they receive seventh semester grades.

Priority Deadline – Colleges use priority deadline to encourage students to apply early for best consideration in admission,

scholarships, and sometimes housing. These colleges often admit the majority of their students by the priority deadline.

Early Action (Non-Binding) – Students apply early (typically in November) and receive a decision in advance of the college’s regular

decision response date (typically in December)

Early Decision (Binding) – Students make a commitment to attend their first-choice school where, if admitted, they will definitely

enroll. The application and decision deadlines occur early. Students must withdraw all other applications if they are admitted.

Regular Decision – There is a specific deadline date for applying. The student is usually notified of the admissions decision by April 1

or April 15.

Transcript Request Form Grade Page 2

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