Instructions For Form I-9- Employment Eligibility Verification printable pdf download

OMB No. 1615-0047; Expires 03/31/07

Department of Homeland Security

Employment Eligibility Verification

U.S. Citizenship and Immigration Services

INSTRUCTIONS

PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE COMPLETING THIS FORM.

Anti-Discrimination Notice.

It is illegal to discriminate against any individual (other than an alien not authorized to work in the U.S.) in

hiring, discharging, or recruiting or referring for a fee because of that individual's national origin or citizenship status. It is illegal to

discriminate against work eligible individuals. Employers CANNOT specify which document(s) they will accept from an employee. The

refusal to hire an individual because of a future expiration date may also constitute illegal discrimination.

Section 1- Employee.

All employees, citizens and

examine any document that reflects that the employee

is authorized to work in the U.S. (see List A or C),

noncitizens, hired after November 6, 1986, must complete Section 1

of this form at the time of hire, which is the actual beginning of

record the document title, document number and

employment. The employer is responsible for ensuring that

expiration date (if any) in Block C, and

Section 1 is timely and properly completed.

complete the signature block.

Preparer/Translator Certification.

The Preparer/Translator

Certification must be completed if Section 1 is prepared by a person

Photocopying and Retaining Form I-9. A blank I-9 may be

other than the employee. A preparer/translator may be used only

reproduced, provided both sides are copied. The Instructions must

when the employee is unable to complete Section 1 on his/her own.

be available to all employees completing this form. Employers must

However, the employee must still sign Section 1 personally.

retain completed I-9s for three (3) years after the date of hire or one

(1) year after the date employment ends, whichever is later.

Section 2 - Employer.

For the purpose of completing this

For more detailed information, you may refer to the Department

form, the term "employer" includes those recruiters and referrers for a

of Homeland Security (DHS) Handbook for Employers, (Form

fee who are agricultural associations, agricultural employers or farm

M-274). You may obtain the handbook at your local U.S.

labor contractors.

Citizenship and Immigration Services (USCIS) office.

Employers must complete Section 2 by examining evidence of

Privacy Act Notice. The authority for collecting this information is

identity and employment eligibility within three (3) business days of

the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8

the date employment begins. If employees are authorized to work,

USC 1324a).

but are unable to present the required document(s) within three

This information is for employers to verify the eligibility of individuals

business days, they must present a receipt for the application of the

for employment to preclude the unlawful hiring, or recruiting or

document(s) within three business days and the actual document(s)

referring for a fee, of aliens who are not authorized to work in the

within ninety (90) days. However, if employers hire individuals for a

United States.

duration of less than three business days, Section 2 must be

completed at the time employment begins. Employers must record:

This information will be used by employers as a record of their basis

1) document title; 2) issuing authority; 3) document number, 4)

for determining eligibility of an employee to work in the United

expiration date, if any; and 5) the date employment begins.

States. The form will be kept by the employer and made available

Employers must sign and date the certification. Employees must

for inspection by officials of the U.S. Immigration and Customs

present original documents. Employers may, but are not required to,

Enforcement, Department of Labor and Office of Special Counsel for

photocopy the document(s) presented. These photocopies may only

Immigration Related Unfair Employment Practices.

be used for the verification process and must be retained with the I-9.

Submission of the information required in this form is voluntary.

However, employers are still responsible for completing the I-9.

However, an individual may not begin employment unless this form

Section 3 - Updating and Reverification.

is completed, since employers are subject to civil or criminal

Employers

penalties if they do not comply with the Immigration Reform and

must complete Section 3 when updating and/or reverifying the I-9.

Control Act of 1986.

Employers must reverify employment eligibility of their employees on

or before the expiration date recorded in Section 1. Employers

Reporting Burden. We try to create forms and instructions that are

CANNOT specify which document(s) they will accept from an

accurate, can be easily understood and which impose the least

employee.

possible burden on you to provide us with information. Often this is

difficult because some immigration laws are very complex.

If an employee's name has changed at the time this form is

Accordingly, the reporting burden for this collection of information is

being updated/reverified, complete Block A.

computed as follows: 1) learning about this form, 5 minutes; 2)

completing the form, 5 minutes; and 3) assembling and filing

If an employee is rehired within three (3) years of the date

(recordkeeping) the form, 5 minutes, for an average of 15 minutes

this form was originally completed and the employee is still

per response. If you have comments regarding the accuracy of this

eligible to be employed on the same basis as previously

burden estimate, or suggestions for making this form simpler, you

indicated on this form (updating), complete Block B and the

can write to U.S. Citizenship and Immigration Services, Regulatory

signature block.

Management Division, 111 Massachuetts Avenue, N.W.,

If an employee is rehired within three (3) years of the date

Washington, DC 20529. OMB No. 1615-0047.

this form was originally completed and the employee's work

authorization has expired or if a current employee's work

NOTE: This is the 1991 edition of the Form I-9 that has been

authorization is about to expire (reverification), complete

rebranded with a current printing date to reflect the recent transition

Block B and:

from the INS to DHS and its components.

Form I-9 (Rev. 05/31/05)Y

EMPLOYERS MUST RETAIN COMPLETED FORM I-9

PLEASE DO NOT MAIL COMPLETED FORM I-9 TO ICE OR USCIS

Instructions For Form I-9- Employment Eligibility Verification

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