Form Dr-700012 - Application For Certification Of Communications Services Database (Page 3 of 3) in pdf

DR-700012

R. 05/11

Page 3

Where to Send Your File

Sample Certification Report

Address certification results for <<CSP File Name >>

E-Mail: Send e-mail to: local-govt-unit@dor.state.fl.us

Date: Thu Jun 7 12:49:02 US/Eastern 2001

Postal Mail: Send mail to: Local Government Unit, Florida

——————————

Department of Revenue, PO Box 6530, Tallahassee, FL

Processed Stats:

32314-6530.

——————————

Total Records Input:

2548

Overnight Delivery: Send to: CST Database Certification, Local

Num Records Excluded:

Government Unit, Florida Department of Revenue, Mail Stop

Total Records Processed:

2517

1-4400, 5050 W Tennessee ST., Tallahassee, FL 32399-0161.

No Decision Rate:

(31/2548) = 1%

Matched

Mismatched

Total

% Correct

For Further Assistance

2512

2517

For assistance completing your Application for Certification or

submitting your data file, please contact the Local Government

Certification Error Report and Error Codes

Unit at 850-717-6630.

Error records (both unmatched and mismatched records) are

written to the Certification Error Report with appropriate error

Testing Accuracy Standard

codes describing the error appended for applicant review. Errors

To pass certification, your database must assign street addresses,

can be of two types:

address ranges, post office boxes, or post office box ranges to

the proper jurisdiction with an overall accuracy rate of 95 percent

1. The input address record could not be completely processed.

at a 95 percent level of confidence, as determined through a

This can be due to an invalid (unrecognizable) address or an

statistically reliable sample. The accuracy must be measured

address that is not contained in the Department’s Address/

based on the entire geographic area within the state covered by

Jurisdiction Database.

the database.

2. The taxing jurisdiction of an input address record did not match

Turnaround Time

the taxing jurisdiction contained in the Department’s Address/

Upon receipt of an application for certification or recertification

Jurisdiction Database for that address record.

of a database, we will examine the application and, within 90

The following is the list of error codes generated by the Address/

days after receipt, notify you of any errors or omissions. We may

Jurisdiction Database Certification System:

request additional information, conduct an inspection, or perform

any testing determined necessary. Access to records, facilities,

• EBADCNTY: County mismatch.

and processes must be provided within 10 working days after

notification. An application must be approved or denied within

• EBADPLACE: City or unincorporated area mismatch.

180 days after receipt of a completed application. We will notify

• ENOADDR ( ): An address that is standardized but is not found

you of the certification test results by mail and e-mail, if possible.

in the database.

The notice will specify the grounds for denial, inform you of any

remedy that is available, and indicate the procedure that must be

• ENOADDR (A): An address that failed standardization because

followed. A copy of the Certification Report and Certification Error

secondary address information is required.

Report will be included.

• ENOADDR (H): An address that failed standardization because

Certification Report

the input house number was not found on the input street.

The Certification Report will provide statistics on the number of

• ENOADDR (M): An address that returned more than one

standardized/validated address records where the applicant’s

standardized address.

assignment of taxing jurisdictions matched (or mismatched) the

information contained in the Department’s Address/Jurisdiction

• ENOADDR (S): An address that failed standardization because

Database.

the input street was not found in the input ZIP code.

• “Matched” record counts provide the number of standardized/

Certification Period and Recertification

validated applicant address records that matched the

Certification is valid for three years following the date of the

Department’s Address/Jurisdiction Database.

approval notice. At the end of the certification period, you

must submit an Application for Certification of Communications

• “Mismatched” records are those that do not agree with the

Services Database, Form DR-700012 and database for

Department’s Address/Jurisdiction Database. The total number

recertification. Databases submitted for recertification prior to

of matched and mismatched records equals the number in the

the expiration of the certification period will be treated as certified

“Total Records Processed” field.

while the application for recertification is pending.

• “Num Records Excluded” is the number of address records

Certification is contingent upon there being no material changes

in the applicant’s overall submitted address data file that

to the database or procedures for its updating and maintenance.

could not be processed because the address could not be

If there are such changes, you should contact us and request a

standardized/validated.

determination regarding whether a new Form DR-700012 should

• “No Decision Rate” is the corresponding percentage of the

be submitted. For examples of what constitutes a material change,

applicant’s overall submitted address data file that could not be

please see Rule 12A-19.072(6), F.A.C.

validated and subsequently processed for jurisdiction accuracy.

Special Instructions for Vendors

Note: A high “No Decision Rate” could lead to an immediate

Please complete page 1. We will contact you with further

rejection of the Application for Certification.

information concerning your database.

Form Dr-700012 - Application For Certification Of Communications Services Database Page 3

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