Physical Plant Work Order Request Form Page 2
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2WORK ORDER PREPARATION INSTRUCTIONS
USE THE TELEPHONE (5-8585):
1. To report a utility of building emergency.
2. To describe unsatisfactory heating or cooling.
Call the Physical Plant Office, Extension 5-8585, during working hours (6:00 AM to 4:00 PM, Monday through
Friday). Emergency situations occurring outside of working hours should be reported to the Campus Switchboard,
Extension 5-8000.
USE THE “PHYSICAL PLANT WORK ORDER REQUEST FORM”:
1. To request alterations, improvements, maintenance or repair to building, equipment and grounds.
2. To request special services.
WORK ORDER REQUEST #: This number is assigned by the Physical Plant when work order is received.
LOCATION: List the building and the exact location where the work is to be performed.
ORIGINATOR/TELEPHONE: Name and university extension of person requesting the work.
UNIT TO BE CHARGED/NAME/ACCOUNT NUMBER/PERCENT: For work outside the framework of
maintenance and subject to chargeback, indicate the name and account number of the unit to be charged. If the work
cost is to be shared, indicate the % for each unit. Refer to the Faculty and Academic Staff Handbook for guidance on
types of work included in the chargeback system.
DESCRIPTION OF WORK TO BE PERFORMED: Emphasize in detail the function to be performed or desired
results. Use a single request for a large project using multi-trades such remodeling an office. Use separate requests
for each minor task in a building which would involve different trades. A general rule of thumb: Put work on one
work request if that would facilitate scheduling and work performance and if funding arrangements are identical.
DATE NEEDED: Impose a time constraint only if critical to your operation.
ESTIMATE REQUIRED: If you check YES, the Physical Plant will provide an estimate of the cost of performing
the work. This estimate is valid for 60 days from the date provided. Every reasonable attempt will be made to
provide an estimate within 10% of the actual cost; but, depending on the complexity of the job or the extent of
unforeseen conditions, actual cost may differ from the estimate by a greater amount.
SIGNATURES: The first signature indicates that the Department Chairperson is requesting an estimate for the work
to be performed.
The second signature indicates that the Dean or Director has approved that the work be performed. If this is work that
is chargeable to the department, the account number must be provided before the work order will be issued.
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Parent category: Business