Va Financial Policies And Procedures, Volume I, Chapter 3a - Department Of Veterans Affairs - 2009 Page 4
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8Department of Veterans Affairs
January 2009
PAID Accounting Operations
Volume I - Chapter 3A
0304 ROLES AND RESPONSIBILITIES
030401 The Assistant Secretary for Management/Chief Financial Officer (CFO),
as required by the Chief Financial Officers Act of 1990 and 38 U.S.C. 309,
oversees all financial management activities relating to the Department’s
programs and operations. Specific responsibilities include the direction,
management, and provision of policy guidance and oversight of VA’s financial
management personnel, activities, and operations. The CFO establishes
financial policy, systems and operating procedures for all VA financial entities,
provides guidance on all aspects of financial management, and directs and
manages the Department’s financial operations and systems support. As part of
this Program, the CFO coordinates various accounting support functions with the
Financial Services Center, one of which relates to the PAID accounting
operations.
030402. All VA management Heads in Administrations, staff offices, staff
organizations, and other key officials have the responsibility to implement
financial policies and procedures established by the CFO, including compliance
with the policies and procedures set forth in this chapter.
030403 The Financial Services Center is primarily responsible for implementing
a full range of accounting support activities, including PAID accounting
operations, which include payroll functions, payment and cancellation
transactions, processing salary overpayment and collection activities, recording
personal services accruals, preparing payroll adjustments, and maintaining
overall accounting records.
030404 The VA facility official responsible for the fiscal function, through the
chief of the accounting activity, is responsible for the maintenance and reporting
of the prescribed general ledger accounts and the preparation and verification of
inputs, as delineated in this chapter.
0305 PROCEDURES
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030501 Processing Payroll
The processing of each payroll by the computer will automatically affect
recordings for all applicable entries into FSC’s accounts. FSC will provide each
facility a payroll summary listing for each payroll processed to include Net
Charges to Appropriations for Station and Net Out-of-System Adjustments.
Payroll operations, as a whole, will be covered at length in Volume 15, Payroll.
030502 Processing “Out-of-System” Payments
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More specificity on VA’s payroll operations will be covered in Volume XV, Payroll
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