Government Records Request Form - City Of Perth Amboy (Page 2 of 2) in pdf

Requesting Access to Government Records Under the New Jersey Open Public Records Act (N.J.S.A. 47:1A-1 et seq.)

Please read this section carefully.

1. This form should only be used to submit records requests to the Clerk’s Office at the City of Perth Amboy.

2. In order to request access to government records under OPRA, you must complete all the required portions of

and date this request form and deliver it in person during regular business hours or by mail, fax to the

appropriate custodian of the record requested. Your request is not considered filed until the appropriate

custodian of the record requested has received a completed request form. If you submit the request form to

any other officer or employee of the City of Perth Amboy, that officer or employee may not have the authority

to accept your request form on behalf of the City of Perth Amboy and your request will be directed to the

appropriate division custodian. The seven business day response time will not commence until the proper

custodian reviews the request to determine if it is complete.

3. If you submit a request for access to government records to someone other than the appropriate custodian, do

not complete the City of Perth Amboy request form, or attempt to make a request for access by telephone or

fax; the Open Public Records Act and its deadlines, restrictions and remedies will not apply to your request.

4. The fees for duplication of a government record in printed form are listed on the front of this form. We will

notify you of any special charges, special service charges or other additional charges authorized by State law

or regulation before processing your request. Payment shall be made by check or money order payable to the

City of Perth Amboy.

5. If it is necessary for the records custodian to contact you concerning your request, providing identifying

information, such as your name, address and telephone number or an e-mail address is required. Where

contact is not necessary, anonymous requests are permitted; except that anonymous requests for personal

information are not honored.

6. You may be charged a 75% or other deposit when a request for copies exceeds $5. The Records custodian

will contact you and advise you of any deposit requirements. Anonymous requests, when permitted, require a

deposit of 100% of estimated fees. You agree to pay the balance due upon delivery of the records.

7. For Municipal Lien Search allow 15 days.

8. Under OPRA, a custodian must deny access to a person who has been convicted of an indictable offense in

New Jersey, any other state, or the United States, and who is seeking government records containing personal

information pertaining to the person’s victim or the victim’s family.

9. By law, the City of Perth Amboy must notify you that it grants or denies a request for access to government

records within seven business days after the custodian of the record requested receives the request, provided

that the record is currently available and not in storage. If the record requested is not currently available or is

in storage, the custodian will advise you within seven business days when the record can be made available

and the estimated cost. You may agree with the custodian to extend the time for making records available, or

granting or denying your request.

10. You may be denied access to a government record if your request would substantially disrupt agency

operations and the custodian is unable to reach a reasonable solution with you.

11. If the City of Perth Amboy is unable to comply with your request for access to a government record, the

custodian will indicate the reasons for denial on the request form and send you a signed and dated copy.

12. Except as otherwise provided by law or by agreement with the requester, if the custodian of the record

requested fails to respond to you within seven business days of receiving a request form, the failure to respond

will be considered a denial of your request.

13. If your request for access to a government record has been denied or unfilled within the time permitted by

law, you have a right to challenge the decision by the City of Perth Amboy to deny access. At your option,

you may either institute a proceeding in the Superior Court of New Jersey or file a complaint in writing with

the Government Records Council (GRC). You may contact the GRC by toll-free telephone at 866-850-0511,

by mail at PO Box 819, Trenton, NJ, 08625, by e-mail at grc@dca.state.nj.us, or at their web site at

The Council can also answer other questions about the law.

Information provided on this form may be subject to disclosure under the Open Public Records Act.

14.

Government Records Request Form - City Of Perth Amboy Page 2

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