Request For Reimbursement For Damages To Student Property Page 2
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1
2PROCEDURES FOR REQUESTING REIMBURSEMENT
FOR DAMAGES TO STUDENT PROPERTY
1. Students seeking reimbursement for damages to personal property should complete a “Request for
Reimbursement” form and report the damages to their Residence Hall Director or the Assistant
Residence Hall Director. Requests for reimbursement will be considered only if the damage was
caused by negligence of a University employee, leaking roof, burst pipes, etc. Damages must be
reported to the Residence Hall Director or Assistant Residence Hall Director within two weeks of the
incident.
2. The Residence Hall Director or Assistant Residence Hall Director will review the items which are
reported damaged and confirm that to the best of their knowledge the items were damaged due to the
reported incident. They will also confirm the estimated dollar value of the items. After signing the
“Request for Reimbursement” form, the Residence Hall Director or Assistant Residence Hall Director
will forward the original copy to the Purchasing Office.
3. The Purchasing Director will review the “Request for Request for Reimbursement” form and conduct any
necessary follow-up investigation regarding the nature of the incident, the University’s liability, etc. The
Purchasing Director will then forward the Request to the Vice President for Finance and Administration
with a recommended action.
4. The Vice President for Finance and Administration will approve or disapprove the request and return the
form to Purchasing.
5. If the request is approved, the Purchasing Director will process a payment check to the student, who will
be required to sign a release form. If the request is not approved, the student will be informed. For
unique or questionable incidents, University legal counsel may be consulted.
Copy 1 – Purchasing
Copy 2 – Residence Hall Director
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