Combined School Form (Professional Leave/use Of School Facilities/fund Raising Activity) (Page 2 of 2) in pdf

INSTRUCTION

FUND RAISING BY STUDENTS

A. GENERALLY - Fund raising activities by school-related organizations that require and/or encourage students or others to engage in

selling or merchandising items commercially available in the community are prohibited.

Exceptions may be granted by the

superintendent or designee. Soliciting funds in the name of the school is also prohibited. Any other types of fund raising activities must

have the prior approval of the superintendent or designee. A request to engage in fund raising activity shall be submitted to the

superintendent or designee by the building principal no fewer than 15 days prior to the scheduled activity. The superintendent or designee

will consider approval of the request based on:

1) the need of the organization for funds

2) the use the organization plans to make of the funds

3) the name of the fund-raising activity

4) the extent to which the activity is compatible with school division objectives

B. SOLICITING ADVERTISEMENTS - All school-related organizations must have approval from the superintendent and principal

prior to soliciting advertisements from local merchants.

C. USE OF FUNDS - No school or school employee may accept funds from any organization that does not follow these guidelines.

INFORMATION REGARDING USE OF SCHOOL FACILITIES

I, the undersigned, acting as the representative of the ____________________________________________________________________________

(group or organization) agree that this group/organization will abide by all rules and regulations of the Tazewell County School Division and will assume

full liability for any personal injury, or damage to the facility resulting from the use of the _______________________________________ school on the

following date(s): _____________________________. I have secured any state or local license(s) required to conduct the activity for which the facility

is requested. I further agree that I will be responsible for checking fire exits to ensure they are open and clear of obstruction, making sure that aisles and

doorways are not blocked by tables, chairs or other items. The number of occupants will not exceed the posted occupant capacity. No flammable

decorative materials will be used for the activity. An audible public announcement, pointing out the fire exits, will be made ten minutes prior to

beginning the activity.

Signature: _________________________________________________________________________________________ Date: _________________

CHARGES – USE OF FACILITY - No charge, except for custodial services, will be made for the use of school facilities by student organizations,

recognized teacher or school personnel groups, parent-teacher associations, school-sponsored organizations, or other youth groups approved by the

superintendent. A fee of $15 per hour will be charged all other groups for use of a facility.

CHARGES-CUSTODIAL SERVICES - As a part of this agreement, one responsible full-time employee of the school division shall be designated to

open and close the building and remain on duty while the building or premises is occupied. If the services of more than one employee are required, there

will be an additional charge. Services will be computed at time and one-half of the regular rate of custodians.

PROCEDURE FOR PAYMENT - Please do not pay the school or custodian. You will be billed from Central Office.