Project Presentation Template Page 6
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9UNIT LOGO
PROJECT CHARTER: Project Name
PROJECT COMMUNICATION ACTIVITIES
(Describe the project’s communication activities that will be conducted to ensure there is effective project communications among
the Sponsor(s), the members of the project team including the project manager, and other key stakeholders. Note who will
participate in the meetings and receive project documents.
Description of the Communication
Meeting
Frequency of
Person
Distribution
Archive Location
Activity
Participants
Communication
Responsible for
Method
&
Activity
the
Document
Communication
Recipients
Activity
Project Team Meetings
Project
Weekly
Project Manager
Meeting notes
Notes stored on
Team
distributed via
the project’s
the team’s
CalShare Site
email list.
Sponsor Meetings
Sponsor and
Monthly
Project Manager
Meeting notes
Notes stored on
Project
emailed to the
the project’s
Manager
Sponsor.
CalShare Site
Project Status Report
Sponsor &
Monthly
Project Manager
Reports
Reports stored on
Project
distributed via
the project’s
Team
email using
CalShare Site
the project
team’s mailing
list and the
Sponsor’s
email address
Project Planning Document
Sponsor &
As Needed
Project Manager
Notification of
Reports stored on
Including the Charter, Schedule,
Project
document
the project’s
Budget, Risk Register, and Risk Plan
Team
creation and
CalShare Site
updates
emailed to the
project team
CHANGE MANAGEMENT REQUIREMENTS AND ACTIVITIES
(Please answer the questions below to identify the change management requirements and activities to help members of the
community transition successfully to using the new services and products created by the project so that the campus, school, college
or unit will achieve lasting benefits from the investment of resources. Identify the training and communications needed for staff
providing operational support for the services and products created by the project.)
Describe the groups that will be impacted
by the services and products created by
the project and how they will be impacted.
If there are particular units or departments
that will be impacted, please identify
them.
Briefly describe the training that is needed
to help the impacted members of the
community transition to use the new
services and products and to adopt new
business processes. Describe both the
training needed for the customers of the
services and products and the staff that
provide operational support.
Briefly describe the kinds of
communication and outreach activities
that are needed to help the impacted
members of the community prepare for
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